Administrative Specialist, School of Art & Design (Temporary) Job at West Valley

Administrative Specialist, School of Art & Design (Temporary)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

Please see Special Instructions for more details.

• To be considered an applicant for a position at West Valley-Mission Community College District, all materials requested in the job announcement must be received no later than the deadline.
• Incomplete and/or late applications will not receive consideration.
• If transcripts are required, include copies of ALL college transcripts with your application to verify all degrees earned and college coursework taken. Certified copies are only required at time of hire.
• Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
• DO NOT SEND unrequested materials. Unrequested materials will not be used for consideration of employment.
• Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
• The District DOES NOT provide any visa sponsorship.

Position Information

Position Title: Administrative Specialist, School of Art & Design (Temporary)

How many positions are you recruiting for? 1

Campus: WVMCCD District (All Campuses)

Position Summary Information

Definition: The Cilker School of Art & Design is seeking a highly motivated and talented individual to fill the temporary position of Administrative Specialist.

The purpose of this position is to perform specialized program and/or administrative related duties in assistance to an assigned operational function; to research, collect and analyze data and prepare draft reports; to perform administrative and technical work of assigned program area; and to provide specialized and/or technical assistance to management.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment: This is a temporary, hourly position with a proposed start date of April 1, 2025 and end date of October 1, 2025.

Salary and Benefits

$51.23 per hour. Due to the temporary nature of this position, benefits are not included.

Minimum Qualifications

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Experience: Two years of increasingly responsible technical level program experience.
• Education: Equivalent to an Associate’s degree from an accredited college with major coursework in business, education, general education or a related field.

AND

Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

Examples of Duties and Responsibilities

Duties may include, but are not limited to, the following:

• Plan, coordinate and schedule program-related services, activities, events, and meetings.
• Plan, prepare, edit and proofread a variety of materials such as contracts, course outlines, correspondence, requisitions, student records, timesheets, statistical and annual reports, and program guidelines, policies, and procedures.
• Provide information and assistance to students, district faculty and staff, and community members and/or outside groups regarding program operations, activities, and eligibility.
• Serve as initial point of contact for program participants; provide support and advice to students regarding program processes and regulations, and make referrals to appropriate campus and community resources as necessary; assist with problem solving and selecting appropriate solutions.
• Monitor and analyze data and prepare various financial and narrative reports; may monitor program budget.
• Maintain program facilities in a clean and orderly condition; may coordinate custodial and maintenance functions with district staff; may adjust and perform maintenance or minor repairs to equipment as needed.
• Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.
• Perform related duties as assigned.

APPLICATION INFORMATION

Interested applicants must submit online all materials requested, including: A completed online application and Resume.

All sections of the online application, including Education and Work History, must be completed thoroughly. Incomplete applications will not be considered.

Selection Process

Applications will be screened by appropriate department representatives on an as-needed basis. Qualified applicants who best meet the needs of the division will be contacted for an interview.

Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work.

EEO STATEMENT

West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment.