P VALUE COMMUNICATIONS LLC is hiring: Meeting Planner in Cedar Knolls

Position Overview:

The Meeting Planner is responsible for managing all logistics to the high standards of the department to include sourcing and contracting, food and beverage, room set up, rooming list, audiovisual, ground transportation, and on-site support.

Specific Duties, Activities, and Responsibilities:

• Conduct site searches, contract review and negotiation when necessary

• Manage all logistics/vendors, including venue/hotel, food and beverage, audiovisual, room set up, rooming list, décor, entertainment, activities, VIP arrangements, trip directors, ground transportation, budget, and method of payment for meetings.

• Coordinate and execute virtual programs through preferred technology partners, educating Account team and client on available virtual platforms, including pros and cons of each

• Negotiate costs with vendors to ensure that the meeting is managed and planned within allocated budget.

• Perform all aspects of research and planning, from concept to completion.

• Proactively be the “expert in charge” for all logistical responsibilities. Make recommendations and suggestions to enhance value to both Account team and end user client.

• Hire qualified Trip Directors to work on-site, as needed.

• Monitor DPS (Deposit Payment Schedule) for all vendors associated with assigned projects.

• Create/customize documents containing basic information and prepare for mailing to all attendees according to necessary timelines.

• Primary contact with all vendors, pre-planning, during and post-event.

• Work with the travel company and ground transportation company to coordinate meeting attendees’ transportation.

• On site, at the meeting: management of all staff, vendors, and hotel. Be the liaison between venue/vendor, Account staff and the client.

• Work with Account team(s) to understand the nature/purpose of all assigned project(s).

• Manage special projects as assigned by manager.

• Bachelor’s degree required.

• Pharmaceutical experience is preferred but not required.

• Cvent knowledge is preferred but not required.

• Ability to work flexible schedules and/or extended hours to meet clients’ business needs, 40% travel required.

• Strong organization, negotiation, and written skills.

• Excellent customer service skills.

• Good time management skills as well as being able to adhere to tight deadlines.

• Ability to multitask/plan numerous meetings simultaneously.

• Must possess excellent oral and written communication skills.