Opt For Healthy Living is hiring: Admin Support for Art & Film in Humboldt
Opt For Healthy Living, Humboldt, IA, United States, 50548
Apply now Job no: 544221
Work type: Staff
Location: Humboldt
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
Administrative Support Assistant for Art & Film
Art & Film
Job #544221
First Review Date: Thursday, February 27, 2025
Close Date: Thursday, March 13, 2025
At Cal Poly Humboldt, bold hearts and open minds shape the future.
(Job #544221) Administrative Support Assistant II, Admin Support Assistant II, Hiring Range: $3,067 – $3,220. This is a full-time, benefited, non-exempt, 10/12 pay plan (work 10 months of the year with pay and benefits over 12 months). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at Employee Benefits.
Position Summary:
Under the work lead direction from the Department Chair, the incumbent is responsible for general office and clerical support of the Art + Film department.
Key Responsibilities:
- Acts as first point of contact in department office; greets visitors, answers phones, directs calls, and routes voice, electronic, and hard-copy messages, interacting directly with students, faculty, staff, and visitors.
- Conducts routine tasks necessary for operation of department office, including filing, photocopying, scanning, shredding documents, maintaining and managing bulletin boards and information displays, and processing and delivering mail, forms and other documents.
- Monitors department/program email inbox(s) and processes and forwards emails as appropriate.
- Ensures that necessary office equipment is maintained and operational, and trains and assists users.
- Creates and maintains department/program forms, lists, and informational material, including spreadsheets, tables, charts, letters, memos, signage, and other documents in support of office, department, and program requirements.
- Assists with coordination and publicizing of department/program and special events and information of interest working with various departments across campus.
- Assists with tracking, monitoring, stocking and distributing supplies and equipment as needed.
- Assists with performing administrative actions required to recruit and appoint office Student Assistants.
- Assists with training, providing detailed instructions and work assignments, setting deadlines and priorities, and monitoring completion of work of office student assistants.
- Assists with collection and processing of payroll/monthly time vouchers.
- Assists with facility maintenance and repairs, submitting work requests as needed and preparing locking plans for department facilities.
- Assists with organizing and coordinating a variety of department and committee meetings as requested by the Department Chairs.
- Assists with maintaining the department websites working with the Department Chairs, College, MarCom and ITS as appropriate.
- Attends department/program meetings and assists with ensuring minutes are recorded in a timely fashion as requested.
- Performs other support duties as needed and assigned to facilitate a supportive and effective administrative office.
Provides support to faculty, staff and students in the departments and programs, including:
- Maintains current knowledge of where to find and how to respond to questions regarding a variety of university, college and department policies, procedures, and practices.
- Assists with student registration, course permission numbers, and add/drop process for courses requiring department approval.
- Distributes information to students and visitors regarding major and minor options and directs visitors to appropriate resources regarding contract requirements for the majors and minors.
- Oversees processing of student major and advisor changes, incomplete, and grade change forms.
- Assigns faculty advisors to major students and reviews advising rosters to ensure all majors have assigned advisors.
- Assists faculty with completion of field trip forms and requirements for departments.
- Assists in processing documents and records for faculty searches and appointments, program review, course scheduling, and other tasks and projects as needed.
- Coordinates distribution of department materials as necessary, working with the Admissions, Alumni Relations, Marketing and Communications, and Distribution Services offices.
- Supports department/program in program review process, assessment, accreditation, and ongoing student recruitment efforts as requested.
- Performs other support duties as needed to support the departments and programs.
Other Duties as Assigned
Knowledge, Skills, and Abilities Associated with this Position Include:
- Experience to be proficient in performing most or all work assignments.
- General working knowledge of applicable university infrastructure, policies, and procedures.
- Thorough knowledge of office methods, procedures, and practices.
- Fluency in using standard office software packages.
- Thorough knowledge of English grammar, punctuation, and spelling.
- Ability to learn, interpret independently, and apply a variety of complex policies and procedures.
- Ability to apply independent judgment, discretion, and initiative to address problems and develop practical solutions.
- Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
- Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
- Demonstrated competence in effectively presenting standard information in writing.
- Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
Minimum Qualifications:
Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills.
These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.
Preferred Qualifications:
Associates degree and one year of progressively responsible administrative and/or clerical experience, including some demonstrated customer service experience.
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:
- Letter of Interest
- Resume or Curriculum Vitae
- Contact information for at least three professional references
Application Deadline: The deadline to submit application materials is 11:55 p.m. on Wednesday, March 12, 2025.
Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.
Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.
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