WalterLane, Inc. is hiring: Executive Assistant / Event Planner in Washington

Highly regarded business association is looking to add an executive assistant/event planner to their Washington, DC office. The organization represents C-Suite executives from prominent companies in the U.S. and focuses on key policy issues impacting real estate and the economy.

In this role, you will be responsible for two primary areas: event planning for four upscale meetings annually with 25 – 250 attendees, and executive assistant support to the CEO (who does not need a lot of hand-holding). No travel required; meetings are held in Washington, DC venues.

Ideal candidate MUST have minimum 5+ years of both executive assistant experience and event planning!

Salary 85 - 95K with comprehensive benefits including fully paid parking/metro, 401K employer contribution, fully paid health insurance, cell phone, hybrid work week (1 day from home and 4 days in office), summer hours, and a friendly, professional team.

RESPONSIBILITIES -

Event Planner:

• Provide full-cycle management and support for meetings ranging from 25 to 250 participants (4 annually)
• Conduct hotel site visits and solicit hotel and vendor contracts
• Develop and manage timelines and checklists
• Attendee communications
• Manage space allocation and room set-ups, equipment, room block management, food & beverage selection, speaker coordination
• On-site supervision
• Produce slides, nametags, handouts, and other materials
• Develop and manage event budgets, track expenses during the planning process, and complete event summaries with final expenses
• Maintain an electronic filing system for all events
• Speaker coordination
• Work with senior leadership to plan and manage meetings as well as special meetings onsite and offsite
• Proofread and produce slides, nametags, handouts, and other materials
• Post-event attendee follow up
• Provide feedback and make recommendations for event logistics

Executive Assistant to CEO:

• Manage scheduling and calendar, coordinate appointments, meetings, and events to ensure efficient use of time
• Manage travel itineraries and all travel logistics (approx. 8 - 10 trips annually)
• Manage expense reports and reimbursements
• Handle sensitive and confidential documents; prepare agendas, presentations, contracts, spreadsheets, and other materials as needed
• Liaise with membership, senior executives, internal staff, external vendors
• Ensure executive contacts are followed up and tracked properly
• Manage document flow, track action items and key issues
• Draft letters, memoranda and prepare background materials for meetings
• Proofread and edit documents, reports, proposals and presentations
• Manage/support external projects (i.e., Commanders, Nationals, Capital & Wizards season suites)
• Additional responsibilities as needed

REQUIREMENTS:

• Bachelor's degree preferred
• 5+ years of meeting/event planning and executive assistant support
• Poised, positive, and highly professional with a friendly demeanor
• Strong proficiency in MSOffice (Word, Excel, PowerPoint, Outlook), database experience
• Ability to work independently, prioritize work and manage multiple tasks
• Strong organizational skills and attention to detail
• Proven ability to meet deadlines
• Strong communication skills, verbal and written
• Proactive, willing and eager to take ownership

EQUAL OPPORTUNITY EMPLOYER