Tbwa Chiat/Day Inc is hiring: Graphics Coordinator / Resource Scheduler Culver C

Graphics Coordinator / Resource Scheduler

Culver City, CA

Wild Card Creative Group

Wild Card Creative Group is a Worldbuilding Agency focused on ONE mission: the advancement of storytelling.

• We have a content innovation studio that uses insights to identify an audience & how to immerse them into a world. These are then turned stories into participation-first content and experiences (social campaigns, original content, experiential, etc.)
• We create the opening line (trailer, a/v assets), the moment that invites the audience into the story.

Purpose

The primary purpose of this position is to support the daily workflow within the graphics department by assisting the Producer team in managing workflow and properly tracking projects against deadlines. This position will work with Producers to define motion graphics needs, organize schedules, assign tasks, prepare graphics requests/work orders, and streamline workflow. The ideal candidate is self-motivated, proactive, quick-thinking, flexible, thorough, and able to juggle many tasks and responsibilities at once with a strong emphasis on organization and an unwavering attention to detail. Typical projects include theatrical teasers, trailers, TV spots, and network promos.

Job Responsibilities

• Plan, schedule, and coordinate the production of graphic elements from design to production and through the finishing process.
• Input and maintain all work orders/graphics requests in the billing system.
• Track status of all projects and requests, assist the Producer in prioritizing under ever-changing needs. Anticipate project or resource conflicts and provide thoughtful solutions to the Producer and Creative Director.
• Take detailed notes and thoroughly communicate all facets of a request, including changes, to Producer and Creative Director.
• Send out graphics status update emails to the team with ‘in progress’/’next up’/’finished’ listings. Check in with Producer and artists often to track updates.
• Assist in organizing the department’s daily work schedule and proactively monitor team’s workload to ensure efficiency against deadlines.
• Provide an additional level of quality control and ensure all graphics are delivered on time and to requested specifications (spelling, style, color, resolution, file format, length, etc.).
• Liaise between post facilities, studio clients, and internal graphics team members. Route and coordinate requests, as directed.
• Check in with in-house producers for evening needs, wait for ‘all clear’ to leave, and request artists to stay, as directed by Producer.
• Maintain organization of shared files by managing archival stock footage, researching projects, and maintaining efficiency of workflow.
• Provide input for best practices, style guides, and templates.
• Assist other personnel and managers with ad hoc creative services tasks, as requested.

Required Skills

• Exceptional written and verbal communication skills.
• Exceptional organizational skills.
• Detail-oriented with a commitment to quality control.
• Team-oriented.
• Ability to quickly pick up on workflows and procedures.
• Technically minded.
• Ability to work quickly and efficiently in a high-energy environment.
• Resourceful self-starter with the ability to work independently.
• Willingness to work a flexible schedule including overtime and occasional weekend work with little to no notice.
• Initiative to learn new hardware and software as needed.
• Meticulous, collaborative, patient, level-headed, flexible, able to work well under pressure, and maintain a positive attitude.
• Ability to take direction and effectively multitask and prioritize under tight deadlines with stellar follow-up and follow-through.
• Experience/willingness to learn graphics post delivery specs and nomenclature (frame rates, aspect ratios, etc.).
• Knowledge of graphics file types, QuickTime, Jpeg, TIFF, Photoshop, Illustrator, and associated aspect ratios preferred.
• Assistant Editor experience within a theatrical marketing environment preferred.
• Higher education in graphic arts with familiarity in After Effects preferred.
• Experience with 3D/2D visual effects and feature film/game marketing a plus.
• A/V Trailer and television post experience preferred.

Pay Range

$25-28/hour USD