SOUTHEASTERN NEW YORK LIBRARY is hiring: Principal Library Clerk — Dutchess Comm

Job Description:

DISTINGUISHING FEATURES OF THE CLASS:

This position is responsible for supervising clerical employees engaged in the provision of support services to library patrons and to library technical support programs. The incumbent oversees the technical aspects of library support services such as circulation, ordering of materials, and special projects such as book sales, bar coding, etc. The position also includes providing training to employees, clarifying policies and procedures, compiling and analyzing information, developing written materials, and performing any work that may be required of a lower level Library Clerk. The position differs from Senior Library Clerk due to the overall supervisory and program management responsibilities. This position must work with administrative and professional staff to develop policies and procedures which conform to their needs while meeting all applicable rules and regulations. General direction is received from higher level administrative staff. Supervision is exercised over the work of lower level employees, including performance counseling and appraisals, and scheduling for coverage.

TYPICAL WORK ACTIVITIES:

1. Supervises lower level Library Clerks, including the distribution and review of work, coverage of all unit activities, assigning employees to specific units or functions, and performance counseling;
2. Supervises the technical functioning of specific areas of the library such as circulation, reserve, material acquisition, and fundraisers such as the annual book sale;
3. Attends departmental meetings to represent support service areas and provide input; disseminates information to employees;
4. Addresses and clarifies problem situations such as questions on circulation procedures, copyright laws, and interactions with difficult patrons or vendors;
5. Oversees the ordering process for library materials; follows up on outstanding orders; checks new shipments against original invoices and processes invoices and vouchers for payment;
6. Resolves problems with vendors;
7. Prepares reports or summaries concerning program area activities;
8. Enters data into and utilizes a variety of automated and online systems to extract information for reports and monitor system effectiveness;
9. Prepares and maintains manuals covering unit procedures and operational standards;
10. Serves as a technical resource for major library projects such as automation of library circulation records;
11. Arranges for special projects such as the adopt-a-book program and periodic shelf reading schedules;
12. Performs word processing functions to produce a variety of documents and correspondence;
13. Maintains running accounts for the library budget, including electronic budget transfer; provides input into budget preparation based on past usage and need;
14. Operates and maintains a variety of library equipment and arranges for repair/replacement as necessary.

Requirements:

FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of supervisory practices including scheduling, organizing workflow, resolving problems, and evaluating employee performance;
• Knowledge of library support functions related to ordering, online cataloging records, interlibrary loan procedures, circulation, reserve, and microfilm activities;
• Knowledge of automated online circulation and cataloging systems;
• Knowledge of software packages for word processing, database management, and spreadsheets;
• Knowledge of computational skills to track costs and usage statistics;
• Knowledge of office practices necessary for dealing with professional staff, patrons, vendors, and the public;
• Skill in operating office equipment to produce work accurately and efficiently;
• Ability to gather, compile, and evaluate information and records, prepare reports, and make recommendations;
• Ability to assist staff in responding to the public in difficult or non-routine situations;
• Personal characteristics necessary to perform the duties of the position;
• Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma and five years of full-time clerical work experience, one year of which was in a library setting and one year of which was supervisory (at least two employees). [This supervisory and library experience can be simultaneous.]

NOTE: College education may be substituted for work experience on a year-for-year basis (30 credits equal to one year) for the non-specific clerical work experience only.

Additional Information:

The Principal Library Clerk is a Civil Service competitive title, Grade 12. This is a Full-time, permanent position at 35 hours per week with the schedule of Monday – Friday.

Appointment will be Provisional pending the results of a civil service examination.

Classification / Salary

Classification: CSEA

Salary: $54,755

DCC is an AA/EOE employer. Dutchess Community College (College) has adopted a policy to provide an educational and employment environment free from unlawful discrimination.

Application Instructions:

See institution website to apply: Apply Here

About Dutchess Community College:

Located in the heart of New York’s beautiful and historic mid-Hudson Valley, Dutchess Community College (DCC) is one of 64 colleges within the State University of New York.