Events Coordinator, School of Music & Theatre Professions Job at Loyola Universi

Salary: Depends on Qualifications
Location : New Orleans, LA
Job Type: Full-Time Staff
Job Number: 202200433
Division: Academic Affairs
Department: College of Music & Media Dean's Office
Opening Date: 02/14/2025
FLSA: Exempt

Description

Loyola University's music and theater programs have served as the face, identity, and creative heart of our campus for more than 100 years. This crucial role lies at the heart of Loyola's School of Music & Theatre Professions, not only to serve the curricular production needs of all degrees school-wide but to reach the greater New Orleans and national community spaces with the excellence of our artistic endeavors.

The School
Loyola's School of Music & Theatre Professions is an academic community made up of artists, scholars, practitioners and students who believe in the transformative power of the arts and who are dedicated to the education of the whole person in the Ignatian tradition. The School houses all of our classical / jazz / commercial music performance, music education, music therapy, music industry, and theatre degrees.

The University
Loyola University New Orleans is a Jesuit Catholic University that educates diverse leaders dedicated to justice, compassion, service, and academic excellence. Consistent with our mission, we welcome candidates who strongly commit to fostering inclusion and equity in a culturally diverse environment. Loyola University New Orleans is located in beautiful uptown New Orleans on Historic St. Charles Avenue across from Audubon Park.
Examples of Duties

A successful candidate has the experience and vision to bring concerts, plays, musicals, receptions, and more to life in exciting and innovative ways.

• Event planning, production, and management for internal and external SMTP events (Concerts on/off campus, recruitment events, donor events, etc.).
• Create promotional materials for internal and external-facing SMTP events (Social media, monitor graphics, concert programs, etc.) .
• Maintenance of advertising spaces: Loyola Presents website, SMTP newsletter, community partner spaces, and additional physical/print/digital spaces .
• Manage Ticketing & Box Office o Schedule, coordinate, and train student workers for all events, both open to the public and ticketed. o Work with ticketing platform to process and track revenue, issue refunds, and maintain petty cash .
• Assist with welcoming tours, clinics, and recruitment events as needed.

Typical Qualifications

Eligible candidates will demonstrate the following: -

• Degree: Bachelor's degree (preferred: Hospitality, Event Management/Business)
• Minimum 3 years of experience demonstrated track record of organizing and managing events of various sizes and types (corporate, private, high-touch clientele, or nonprofit) as well as experience in administrative/clerical support and experience working in a professional office environment.
• Project Management Skills: Ability to manage timelines, budgets, and multiple projects simultaneously.
• Creative Vision: Ability to work with SMTP Director and campus stakeholders to conceptualize event themes, designs, and layouts to align with goals and branding.
• Tech & Visual Design Skills: Understanding of the Adobe Creative Suite (specifically InDesign), Canvas, and other basic marketing tools for event purposes.
• Understanding of concert programming needs across all genres such as classical, jazz, commercial, etc.
• Problem-Solving Abilities and Self-Sufficiency: Ability to take initiative, work independently, understand university culture, and has a strong aptitude for handling unexpected challenges or emergencies with professionalism.
• Attention to Detail: Exceptional organizational skills to manage all event components seamlessly, eye for copy-editing and other detail precision.
• Vendor and Stakeholder Management: Experience in sourcing, negotiating, and coordinating with vendors, sponsors, and key stakeholders.
• Interpersonal and Communication Skills: Effective written and verbal communication, as this position works closely with visiting artists, educational partners, Loyola faculty and staff,, and will manage student workers.

Physical Requirements:
Ability to perform essential duties with or without reasonable accommodations

Please attach a resume and cover letter indicating interest and relevant experience. Electronic applications as a single/combined PDF attachment will only be accepted). Please indicate, "SMTP Events Coordinator" in application documents and/or subject line.

In accordance with the Campus Security Act as amended, Loyola University publishes annually and distributes to members of the academic community, and upon request to prospective (students/employees), an That report includes current policies and procedures of the University Police Department for the reporting of campus crimes, notifying the campus community of occurrence of campus crimes, policies regarding access to campus buildings, the enforcement authority of the University Police Officers and their relationship to local police. University policies on the possession, use and sale of alcohol and illegal drugs are outlined. The Campus sexual Assault Program and policy is described. Campus crime statistics as defined under this law for the last three calendar years are included. A copy of this report may be secured from the (Office of Admissions), (Office of Human Resources), or from the University Police Department.

Loyola University New Orleans does not unlawfully discriminate on the basis of race, color, gender, sexual orientation, age, religion, disability, veteran's status or national origin in its educational programs or activities, including employment and admissions. At the same time, Loyola cherishes its right to seek and retain personnel who will make a positive contribution to its religious character, goals, and mission in order to enhance the Jesuit, Catholic tradition.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, tuition remission, holidays, vacation, and sick leave.

Part-time employees who work an average of 30 hours per week over the course of a year, receive certain benefits on a pro-rated basis.

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