Department Assistant - Spectrum News 1 Job at Spectrum Local News in Austin

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The Department Assistant is responsible for providing a wide range of administrative and office management services for a large department. The scope of responsibilities includes processing, maintaining, and routing departmental paperwork, maintaining the calendar, and assisting with meetings. In addition, redirecting calls, disseminating correspondence, scheduling meetings, etc.

Actively and consistently support all efforts to simplify and enhance the customer experience.

Responsibilities include:

1. Analyzes and coordinates daily department activities to achieve established goals.
2. Maintains department calendar and ensures deadlines are met.
3. Prepares meeting agendas, schedules department meetings, and distributes minutes.
4. May assist in budget preparation and expense management activities.
5. Assists the department staff in scheduling conference calls and making travel arrangements.
6. Responds to work requests from department staff in a timely and accurate manner.
7. Assists the department staff in preparing and maintaining meeting materials, business presentations, and other department files.
8. Provides general administrative and office management support.
9. Performs data collection, analysis, and reporting to Manager for decision-making purposes.
10. Drafts letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.
11. May assist with coordinating events within the department or wider company.
12. Maintains positive working relationships with department staff and customers.
13. Maintains all department information confidential and secure.
14. Adheres to company policies and regulations.
15. Performs other duties as requested by supervisor.

Required Skills/Abilities and Knowledge:

• Ability to read, write, speak, and understand English.
• Ability to maintain confidentiality of information.
• Ability to prioritize and organize effectively.
• Ability to type with speed and accuracy.
• Ability to use personal computer and software applications (i.e. word processing, spreadsheet, etc.).
• Ability to work independently.
• Knowledge of general office procedures.

Required Education:
High School Diploma or equivalent.

Required Related Work Experience and Number of Years:
Administrative/secretarial work experience - 3 years.

Working Conditions:
Office Environment.
Ability to work seated for prolonged periods of time.

Get to Know Us: Charter Communications is known in the United States by our Spectrum brands, including: Spectrum Internet, TV, Mobile and Voice, Spectrum Networks, Spectrum Enterprise, and Spectrum Reach. When you join us, you’re joining a strong community of 95,000 employees working together to serve nearly 32 million customers in 41 states and keep them connected to what matters most.

Who You Are Matters Here: We’re committed to growing a workforce that reflects our communities and providing equal opportunities for employment and advancement. EOE, including disability/vets. Learn about our inclusive culture.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Marketing, Public Relations, and Writing/Editing

Industries

Broadcast Media Production and Distribution