Event Planner Assistant Job at Sight & Sound Productions in Jacksonville

Company Summary

Stellar Energy provides state-of-the-art solutions customers build in for optimized energy performance now; and in the preparation for the energy needs of tomorrow. In business for 25 years, we’ve delivered added energy efficiency and capacity to customers in more than 15 countries. More dispatchable power. Increased LNG production. Greater Data Center efficiency and lower costs. Hyperscale deployment at the best possible speed to first megawatt. All delivered with the lower emissions required to support our partners’ unique sustainability objectives.

Stellar Energy specializes in a wide range of engineering and manufacturing solutions within the energy sector including turbine inlet air chilling, central utility plants, district cooling, combined heat & power systems, thermal energy storage, inlet air heating, data center chilling, and inlet air chilling for LNG facilities. Additionally, our expertise extends to start-up & commissioning, system health analysis, services, and training. Our in-house team of skilled engineers and dedicated tradespeople are the reason we are the global leader in customized solutions. Stellar Energy strives to add value to today’s energy infrastructure, achieving secure, affordable, and sustainable energy that will help to create a responsible energy economy.

• Health Insurance: Comprehensive medical, dental, and vision plans with multiple options for coverage.
• Retirement Savings: 401k plan with employer matching contributions.
• Paid Time Off: Generous PTO policy allowing for vacation time.
• Paid Holidays: Multiple paid holidays throughout the year.
• Retention Bonuses: Quarterly bonuses to incentivize employee retention.
• Safety Gear Assistance: Reimbursement for safety boots.
• Wellness Programs: Potential access to gym memberships or other wellness initiatives.

Summary Objective

We are seeking a detail-oriented and proactive Material Planner to manage the timely and efficient procurement, scheduling, and availability of materials necessary for production. This role is critical in ensuring seamless operations, minimizing inventory costs, and preventing supply chain disruptions. The Material Planner will work closely with internal departments, suppliers, purchasing teams, warehouse staff, and production planners to maintain optimal inventory levels while meeting customer demand and production schedules.

Essential Functions

• General and initial training review of material parts requirements needed to maintain consistency and overall unison in part setup.
• Assist in development of part requirements for cataloging materials based on category for BOM input and future state projects.
• Create process maps for supply chain counterparts for material flow process on vendor parts, current inventory.
• Conduct a comprehensive assessment of the material flow chart to align with inter-company customer needs.
• Utilize JD Edwards (JDE) Inventory Module to set up and manage parts and materials, ensuring accurate data entry and system integrity.
• Maintain and update the material master database to support efficient inventory tracking, procurement, and reporting.
• Develop essential inputs to effectively manage the inventory database, including consumption reports, lead time analyses, and business development metrics.
• Facilitate the transition and support for the JDE inventory module.
• Review and create OneView reporting procedures to capture JDE reporting modules for vendor KPI’s. On-time delivery, inventory turnover.
• Basic navigation and functions within inventory and material modules.
• Understanding inventory classifications for material breakdown within MRP.
• Safety stock calculations and reorder point management.
• Managing inventory turnover and avoiding overstock / stockouts.
• Overview of RFID / RF Smart technology and its application in inventory tracking. Best practices for integrating technology with manual processes.
• Monitor inventory levels, analyze demand forecasts, and adjust material requirements as needed.
• Track and report on supplier performance, inventory transactions, and material flow using ERP / MRP systems.
• Drive continuous improvement initiatives to enhance inventory accuracy, reduce waste, and optimize planning processes.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies needed to be successful in the position:

• Hands-on experience with JD Edwards (JDE) Inventory Module for part setup and material management.
• Strong analytical skills, attention to detail, and a solid understanding of supply chain principles are essential.
• Experience with ERP / MRP systems, inventory management, and production planning is highly preferred.
• The ability to problem-solve, work cross-functionally, and adapt to dynamic manufacturing or distribution environments will be key to success in this role.
• ERP / MRP Expertise: Strong proficiency in JD Edwards (JDE) Inventory Module and other ERP / MRP systems for inventory and material planning.
• Data Analysis & Forecasting: Ability to analyze demand trends, adjust planning strategies, and generate reports to support decision-making.
• Inventory Optimization: Skilled in maintaining optimal stock levels, reducing excess inventory, and preventing shortages.
• Supply Chain Coordination: Proven ability to work with suppliers, logistics, and production teams to ensure timely material availability.
• Problem-Solving & Decision-Making: Strong critical-thinking skills to identify supply chain risks and develop effective solutions.
• Communication & Collaboration: Excellent verbal and written communication skills to work across departments and with external partners.
• Process Improvement: Experience implementing best practices and continuous improvement initiatives in inventory management and material planning.
• Attention to Detail: Highly organized with a strong ability to manage complex data, material records, and supplier documentation.
• Time Management: Ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.

Supervisory Responsibility

This position does not have supervisory responsibilities.

Work Location

This position will work out of our Normandy site. This position is not approved for telecommuting or working remotely. Most work is performed in an office environment. Regular trips to SEA Fabrication Shop for observation and research are required.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.

Position Type / Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Travel

Anticipated up to 15% travel for this position. Some occasional local day travel may also be necessary. Occasional travel to customer job sites and conferences may be required.

Required Education and Experience

• Bachelor’s degree in supply chain management, Business, or a related field.
• Intermediate to Advanced in Microsoft Office and Excel Skills.
• 3-4 years related experience preferred.
• Excellent communication skills, both oral and written.

Preferred Education and Experience

• Proven experience in material planning, supply chain analytics, and inventory management within a manufacturing environment.
• Advanced Microsoft Excel Skills – Experienced in data analysis, pivot tables, VLOOKUP, and conditional formatting.
• JD Edwards (JDE) experience is a major key experience for this position.
• Strong analytical skills with the ability to forecast demand and optimize inventory levels.

Additional Eligibility Qualifications

• Experience with ERP systems and procurement processes.
• Ability to build and maintain strong supplier relationships while driving cost efficiencies.
• Problem-solving mindset with a proactive approach to resolving supply chain challenges.
• Ability to prioritize and multitask while maintaining a positive and professional demeanor will be required in this challenging fast-paced environment.
• Strong organizational skills and attention to detail is required.

Work Authorization

Must be authorized to work in the USA.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.