Senior Administrative Assistant - North America Retail Marketing

Senior Administrative Assistant - North America Retail Marketing
WHO ARE WE LOOKING FOR?
We're looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced environment. You have strong organizational skills and the ability to prioritize multiple tasks. You can take initiative, follow through on requests until completion, and use a keen attention to detail.
WHAT WILL YOU WORK ON?
You'll perform a wide range of administrative duties, including complex calendar management, booking travel, coordinating meetings and events, producing, editing, and reformatting documents and correspondence; preparing expense reports and purchase orders; updating organizational charts; coordinating department or equipment moves; and providing support to a large diverse team of people with a variety of management styles.
This opportunity also involves using your computer skills to create high-quality graphic and text PowerPoint or Keynote presentations often under tight timeframes. In addition, you'll prepare special reports requiring the selection of relevant information from a variety of sources, incorporating that information into complex Excel spreadsheets. You may also be required to maintain ongoing reports or databases, department websites, shared drives, and SharePoint sites.
WHO WILL YOU WORK WITH?
s our Senior Administrative Assistant, you will support the Senior Director of North America Retail Marketing, Senior Director of Retail Brand and Senior Director of Visual Merchandising & Styling.

What you bring to Client

• Typically requires a high school diploma or equivalent and a minimum of 3 years of relevant work experience
• Minimum of 3 years of administrative work experience required
• bility to work and communicate effectively with a variety of personalities including senior-level executives
• Proven ability to work in a fast-paced team environment with sometimes high levels of ambiguity and independence with sometimes varying working hours
• Proven ability to organize, prioritize, and appropriately handle highly confidential and sensitive information
• Experience creating high-quality presentations using PowerPoint is required
• Highly Proficient in Keynote, Illustrator, Excel, and Microsoft Outlook
• bility to take initiative, follow through on requests until completion, and use a keen attention to detail
• Experience working with budgets is strongly preferred
• Previous Client work experience is a plus
• bility to occasionally work outside of core business hours

Job Description:

• The nature of the work is focused on providing services which help ensure a safe, healthy, effective or efficient work environment or providing personal amenities to employees.

General Support:

• Performs normal office functions such as setting up and maintaining files
• interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage
• nswers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisor's assignment.
• Prepares expense reports and purchase orders and maintains office supplies
• Updates organizational charts; coordinates department or equipment moves.

Reception:

• Responds tactfully and promptly to inquiries and problems within Product of established authority. Handles confidential information.
• May serve as the central contact for general department information.

Logistics:

• Coordinates a full range of meeting, event, and travelarrangements; manages calendars.-Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
• Utilizes Client's on-line reservation system to ensure that travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• Works with travel agents, airlines, and others regarding planning and customer service issues.

Presentations:

• Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
• Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Prepares special reports requiring the selection of relevant information from a variety of sources.

Education:

• Typically requires a Bachelors Degree and minimum of 0-1 years directly relevant work experience.

One of the following alternatives may be accepted:

• PhD or Law + 1 yr;
• Masters + 0-3 yrs;
• ssociates degree + 1-3 yrs;
• High School + 3-5 yrs.