Randstad USA
++This is a contract position ++
Job Summary We are seeking a dedicated and experienced Administrative Assistant to provide essential support within our corporate office environment. The ideal candidate will possess strong organizational skills and a proactive attitude, ensuring smooth operations and effective communication across various tasks. This role is crucial in maintaining an efficient workflow and assisting with day-to-day administrative duties.
Responsibilities • Provide executive administrative support to senior management and team including managing calendars, travel, and expense reports • Manage purchase orders and vendor contracts including preparation, submission, and reconciliation • Preparing, submitting, tracking, and reconciling documentation for health care provider engagements • Professionally answer e-communications and live calls and direct inquiries to the appropriate personnel • Capture and track follow-up action items and manage e-document repositories for accurate record-keeping • Lead basic reporting and task/project coordination • Collaborate with team members to streamline office management processes and improve efficiency • Assist with onsite and offsite event planning, coordinating logistics, managing invitations, and supporting live events including greeting visitors
Education & Experience • Bachelor’s degree in science, finance, business, marketing, communications, or related field or equivalent and relevant formal academic / vocational qualifications • Previous experience in a dynamic office setting is preferred, particularly in roles involving organizational tasks and administrative support with executives • Excels in finding solutions with ability to organize, plan, and prioritize work in a fast-paced and collaborative hybrid work environment • Process-oriented approach with experience meeting tight deadlines with a quality product and on budget • Excellent verbal and written communication skills for effective interaction with internal team and external partners • Strong technology skills, including Microsoft Outlook, Teams, SharePoint, Word, PowerPoint, and Excel • Experience with project management and event planning preferred
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity
Job Summary We are seeking a dedicated and experienced Administrative Assistant to provide essential support within our corporate office environment. The ideal candidate will possess strong organizational skills and a proactive attitude, ensuring smooth operations and effective communication across various tasks. This role is crucial in maintaining an efficient workflow and assisting with day-to-day administrative duties.
Responsibilities • Provide executive administrative support to senior management and team including managing calendars, travel, and expense reports • Manage purchase orders and vendor contracts including preparation, submission, and reconciliation • Preparing, submitting, tracking, and reconciling documentation for health care provider engagements • Professionally answer e-communications and live calls and direct inquiries to the appropriate personnel • Capture and track follow-up action items and manage e-document repositories for accurate record-keeping • Lead basic reporting and task/project coordination • Collaborate with team members to streamline office management processes and improve efficiency • Assist with onsite and offsite event planning, coordinating logistics, managing invitations, and supporting live events including greeting visitors
Education & Experience • Bachelor’s degree in science, finance, business, marketing, communications, or related field or equivalent and relevant formal academic / vocational qualifications • Previous experience in a dynamic office setting is preferred, particularly in roles involving organizational tasks and administrative support with executives • Excels in finding solutions with ability to organize, plan, and prioritize work in a fast-paced and collaborative hybrid work environment • Process-oriented approach with experience meeting tight deadlines with a quality product and on budget • Excellent verbal and written communication skills for effective interaction with internal team and external partners • Strong technology skills, including Microsoft Outlook, Teams, SharePoint, Word, PowerPoint, and Excel • Experience with project management and event planning preferred
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity