AA2IT is hiring: Event Planner - Irving in Irving

Title - Conference Planning Assistant
Location - Irving TX
Duration - 12+ months
Pay Rate - $25.00/hr

Job Summary -
The primary focus of this role is to support the Resource & Travel team processes and projects. This individual will manage the team inbox and will be responsible for responding to all emails and actioning resourcing / staffing changes and requests for stakeholders across the Conferences business. This person will be working in spreadsheets on a daily basis, including creating and updating formulas and creating reports to enable leaders to make informed decisions on resourcing / staffing for 40+ global conferences per year.
Responsibilities -

• Manage the Conferences Resource & Travel inbox, responding to email inquiries within 24 hours.
• Establish necessary flows of communication to Resource & Travel team while maintaining an organized inbox.
• Action requested changes across all tools and consistently escalating to manager when necessary.
• Maintain a strong line of communication with stakeholders, ensuring all emails and actions have been processed, information has been shared with affected teams, and following up with stakeholders when necessary.
• Independently and confidently communicate with senior-level executives to request information required to update tools or meet deadlines.
• Support with management of Conference Allocation and Conference Delivery Support List tools, ensuring data & formula consistency and accuracy across all tools and reporting.
• Partner with Logistics, Associate Registration, and Housing teams to communicate and expedite next steps for late changes / additions to conference resourcing.
• Create & maintain tools to support the Corporate Events team, providing a consistent approach for internal events staffing.
• Assist in identifying resources to fill staffing gaps when required, leveraging data from availability survey.
• Manage weekly ongoing travel approval process, tracking newly proposed associates and provide analysis by division for approval by manager.
• Partner with Resource & Travel team to provide support during bi-annual travel review process.
• Prioritize, improve, and manage multiple tasks in a data-driven, high-performance environment.
• Ability to travel up to 20% of the time.

Qualifications -

• Bachelor's degree required.
• 1-3 years' experience in Travel Planning, Project Management, Conferences/Events or Consulting.
• Conference or event experience preferred.
• Exceptional oral and written communication skills; demonstrated ability to speak/write clearly and persuasively.
• Fully competent in Microsoft Office and Google, especially Excel and Google Sheets (ex. using v-lookups, pivot tables and formulas consistently).
• Exceptional collaboration skills with proven ability to build partnerships across lines of business.
• Ability to efficiently prioritize in a dynamic work environment.
• Consistent demonstration of integrity, collaboration, no-limits mindset, objectivity and delivery of results.
• Inquisitive, creative, and innovative with exceptional problem-solving skills and very strong attention to detail.

If interested; kindly share resume with answers:
Q1. Which year you completed your Bachelors
Q2: How many years of conference and event support experience do you have?
Q3. How far you live form Irving, TX and how will you commute 1 day a week to office ?
Q4: How soon you are ready to start and what is your best ph/time to speak
Q5. For Submission, client needs month and date (MMDD, don't need the year) of your birthdate (used by client as unique identifier); kindly share?