Audio/Visual Technical Event Producer Job at Got Light in San Francisco

ABOUT US:  

Got Light applies a fresh approach to lighting, audio, video, staging, and drape in the special event and wedding industry. We produce hundreds of events each year including some of the most notable events in the City, including major opening parties and social galas. Our company promotes team-building and maintains high employee retention rates by consistently creating a fun and dynamic work environment. 

Make Art. Have Fun. Be Proud
 

ABOUT THIS JOB:

As part of our Event Production team, the Event Video Technical Producer is the bridge between event sales and fully executed productions. Working closely with Sales, Design, and Warehouse teams, this role takes a high volume of contracted events and translates them into detailed designs using Vectorworks plotting, signal flow diagrams, and database-driven pick/pack/pull lists.

This office-based position is responsible for the pre-production of assigned events, ensuring all technical elements—from CAD drawings to sub-rentals—are dialed in for a seamless event execution.

JOB DESCRIPTION:

• Create scale design plots, layers, signal diagrams, and schematics for events using Vectorworks in collaboration with the production team.
• Generate and manage warehouse pick/pack/pull lists, sub-rental orders, and all required materials and supplies for each event.
• Revise and update floor plans and equipment lists as needed based on last-minute changes or client demands.
• Draft floor plans, schematics, samples, and Vectorworks renderings as needed for events in the presales process.
• Collaborate daily with warehouse staff and management to ensure clear and accurate warehouse orders, serving as a key resource for event-related equipment questions.
• Support onsite field teams by providing guidance on designs, troubleshooting, and creative solutions in case of emergencies or challenges.
• Assist Sales with AV logistics, pricing, and technical considerations.
• Test and validate client-provided show media, responding to client inquiries on behalf of the Sales Team.
• Develop standardized Vectorworks templates for frequently used venues.
• Participate in weekly meetings to review upcoming events, production needs, and challenges.
• Lead pre-production meetings with Sales and field crew to ensure successful event execution, discussing technical details, challenges, creative approaches, and backup options. Update designs based on meeting feedback.
• Advise on event staffing needs, ensuring the right crew for specific events/clients.
• Coordinate with co-vendors and venues to obtain critical structural data for safe and accurate rigging and execution.
• Maintain open communication with warehouse, field, and office teams to streamline production.
• Manage relationships with sub-rental vendors, ensuring clear and timely communication about order changes and timelines.
• Check in with the warehouse and event crew via phone or in-person to ensure seamless event execution.
• Review and accommodate client technical riders, negotiating substitutions when needed while ensuring they align with venue/event requirements.
• Research and recommend new equipment purchases to reduce rental costs and expand Got Light’s technical offerings.
• Assist with equipment quality control in the warehouse as needed.
• Train new hires on equipment operation, tailoring training to individual skill levels. Take on additional duties as assigned and as the role evolves.

REQUIREMENTS:

• 3-5 years of experience in theatre, event production, and/or special events OR 1 year at Got Light.
• Advanced knowledge of Lighting, Audio, Video, & Production required.
• CAD/Vectorworks experience a plus (but can be trained)
• Experience with and expert knowledge of video switcher capabilities and limitations, including but not limited to Blackmagic, Barco, and Analog Way. 
• Experience planning creative video setups with LED or projection a major plus. 
• Experience with planning multi-camera broadcasts.
• Familiarity with the San Francisco Bay Area market, venues, and players is a huge plus.
• Experience in working in a fast-paced environment, with movement from task to task.
• Willing to work long days, weekends, or holidays as required.

WHAT WE OFFER:

• A dynamic and creative work environment within a thriving event production company.
• Opportunities for growth and development in a high-energy industry.
• Competitive pay and benefits package 
• 15 days PTO per year plus paid holidays.
• Medical, dental, vision, and chiropractic benefits.
• For qualified employees, we currently offer a matching 401K.
• A collaborative team culture where your contributions directly impact the success of our events.

PHYSICAL DEMANDS:

• Regular bending, lifting, stretching, and reaching both below the waist and above the head.
• Ability to push/pull/lift up to 30 pounds 
• Continual standing and/or walking without limitations up to 10 hours daily 
• Ability to work in an environment that may be noisy, unheated, and not air conditioned 
• Engage in full manual dexterity in both hands and wrists

COMPENSATION:

$85,000-$95,000/year

Got Light is an equal opportunity employer. We do not discriminate on the basis of race, sex, color, national origin, sexual orientation, religion, age, disability, marital status, protected medical condition or any other basis as defined by state, federal or local law. Got Light provides reasonable accommodations to individuals with disabilities in both the hiring process and during employment as required by applicable federal, state and local laws.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment any qualified applicants with arrest and conviction records.

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