Medical College of Wisconsin
Communications Specialist
Medical College of Wisconsin, Milwaukee, Wisconsin, United States, 53244
Position Description:
Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW). As a
Communications Specialist , under general supervision, this position coordinates the day-to-day administrative activities of the Center for International Blood and Marrow Transplant Research (CIBMTR) Communications team. The communications specialist plans, organizes, writes, edits, produces and distributes a variety of internal and external communications including newsletters, brochures, reports and other internal and external communication materials both independently and working with the Communications Consultant. This role advances the CIBMTR mission and accomplishments through a variety of internal and external communications initiatives.
Responsibilities:
Collaborate on the development of materials including educational materials, marketing materials, websites, forms and reports. Assist in the templated layout and design of presentation materials for publication to ensure quality and accuracy of printed reports, documents, manuscripts or other publications. Facilitate the development of CIBMTR's quarterly external newsletter, including planning each edition, maintaining the timeline, soliciting content, providing initial edits to submitted articles, creating electronic versions in Campaign Monitor and on the web, distributing each edition via Campaign Monitor and CIBMTR's public website, reviewing metrics, and identifying opportunities for improvement. Edit CIBMTR's public website using Northwood's Titan CMS, including quarterly external newsletters, plain language research summaries, and edits identified by content authors during the annual review and throughout the year. Generate and post content to CIBMTR's social media accounts on Facebook, LinkedIn, and X. Using established templates in InDesign, create plain language research summaries and ad hoc marketing materials, and serve as back-up for other materials. Coordinate the annual review of CIBMTR's manual of operations and public website, including contacting content authors, monitoring the timeline, and ensuring approval from stakeholders. Format data tables in Microsoft Word versions of corporate reports using established formatting guidelines. Support the development of plain language research summaries, including creating online polls, managing materials for the Consumer Advocacy Committee, and communicating completion. Organize internal and external meetings, site visits, and special events for both internal and external stakeholders; take minutes for meetings, as requested. Work with Director to develop, implement, and maintain comprehensive databases and files related to each program. Coordinate and assist in the development and maintenance of the communications standard operating procedures, documents and budget, including acting as the Document Coordinator for the Advancement team in MasterControl. Remain current on CIBMTR technologies, research projects, methods of data collection and operating procedures. Provide input on program design to improve functionality and efficiency. Participate on appropriate committees relevant to the advancement of the program and the profession. Knowledge - Skills - Abilities Excellent oral and written communication skills are essential. Strong critical thinking, problem solving and attentiveness to detail required. Willingness to learn is vital. Strong computer and graphic skills. Experience in website and social media management and Adobe products, particularly InDesign, preferred. Advanced editing and formatting skills in Microsoft products, particularly Word, preferred. Sufficient knowledge of program study area.
Preferred Schedule:
Position Requirements:
Minimum Qualifications: Appropriate experience may be substituted for education on an equivalent basis. Minimum education: Bachelor's Degree Minimum experience: 3 years Preferred Qualifications: Preferred education: Bachelor's Degree in a field relevant to the program Preferred experience: 5+ years experience in communications and program coordination. Experience with program management in a medical, research or educational environment preferred. #LI-NK1 Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. 403B Retirement Package Competitive Vacation, Sick Time, and Paid Holidays Tuition Reimbursement Paid Parental Leave For a full list of positions see: www.mcw.edu/careers For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
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Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW). As a
Communications Specialist , under general supervision, this position coordinates the day-to-day administrative activities of the Center for International Blood and Marrow Transplant Research (CIBMTR) Communications team. The communications specialist plans, organizes, writes, edits, produces and distributes a variety of internal and external communications including newsletters, brochures, reports and other internal and external communication materials both independently and working with the Communications Consultant. This role advances the CIBMTR mission and accomplishments through a variety of internal and external communications initiatives.
Responsibilities:
Collaborate on the development of materials including educational materials, marketing materials, websites, forms and reports. Assist in the templated layout and design of presentation materials for publication to ensure quality and accuracy of printed reports, documents, manuscripts or other publications. Facilitate the development of CIBMTR's quarterly external newsletter, including planning each edition, maintaining the timeline, soliciting content, providing initial edits to submitted articles, creating electronic versions in Campaign Monitor and on the web, distributing each edition via Campaign Monitor and CIBMTR's public website, reviewing metrics, and identifying opportunities for improvement. Edit CIBMTR's public website using Northwood's Titan CMS, including quarterly external newsletters, plain language research summaries, and edits identified by content authors during the annual review and throughout the year. Generate and post content to CIBMTR's social media accounts on Facebook, LinkedIn, and X. Using established templates in InDesign, create plain language research summaries and ad hoc marketing materials, and serve as back-up for other materials. Coordinate the annual review of CIBMTR's manual of operations and public website, including contacting content authors, monitoring the timeline, and ensuring approval from stakeholders. Format data tables in Microsoft Word versions of corporate reports using established formatting guidelines. Support the development of plain language research summaries, including creating online polls, managing materials for the Consumer Advocacy Committee, and communicating completion. Organize internal and external meetings, site visits, and special events for both internal and external stakeholders; take minutes for meetings, as requested. Work with Director to develop, implement, and maintain comprehensive databases and files related to each program. Coordinate and assist in the development and maintenance of the communications standard operating procedures, documents and budget, including acting as the Document Coordinator for the Advancement team in MasterControl. Remain current on CIBMTR technologies, research projects, methods of data collection and operating procedures. Provide input on program design to improve functionality and efficiency. Participate on appropriate committees relevant to the advancement of the program and the profession. Knowledge - Skills - Abilities Excellent oral and written communication skills are essential. Strong critical thinking, problem solving and attentiveness to detail required. Willingness to learn is vital. Strong computer and graphic skills. Experience in website and social media management and Adobe products, particularly InDesign, preferred. Advanced editing and formatting skills in Microsoft products, particularly Word, preferred. Sufficient knowledge of program study area.
Preferred Schedule:
Position Requirements:
Minimum Qualifications: Appropriate experience may be substituted for education on an equivalent basis. Minimum education: Bachelor's Degree Minimum experience: 3 years Preferred Qualifications: Preferred education: Bachelor's Degree in a field relevant to the program Preferred experience: 5+ years experience in communications and program coordination. Experience with program management in a medical, research or educational environment preferred. #LI-NK1 Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. 403B Retirement Package Competitive Vacation, Sick Time, and Paid Holidays Tuition Reimbursement Paid Parental Leave For a full list of positions see: www.mcw.edu/careers For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
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