Senior Project Manager, Producer Job at The Museum of Flight in Seattle
The Museum of Flight, Seattle, WA, United States, 98127
The Museum of Flight is undertaking a massive change and update over the next decade as to how visitors view, relate, and experience the entire range of offerings available. We are looking for a strong, experienced project manager who understands the complexities of managing change as well as the nuances of working with creative teams. This person will lead multiple groups in this journey all the while working within the realities of time, schedule, and budget. Work with multiple internal and external stakeholders and bring our vision to life - come join us in this opportunity!
Summary
The Senior Project Manager, Producer supports the mission of The Museum of Flight by managing complex projects from planning through delivery. They work with project members, cross-functional teams, external vendors, and other stakeholders to ensure deliverables, requirements, schedules, cost, changes, and plans are communicated, executed, and completed. As a key driver for Museum-wide projects on behalf of the Marketing and Visitor Experience department and other areas, the Senior Project Manager, Producer plans and facilitates project meetings, aligns the team to methods and goals, tracks project tasks, and ensures that project teams complete projects on time, within budget, for identified and approved scope, and with agreed-upon quality standards.
Essential Duties & Responsibilities
The following is a summary of the essential functions for this job. Other duties may be performed both major and minor, which are not mentioned below. Specific activities may change from time to time. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential job functions.
- Lead and manage scope, time, cost, quality, resources, communication, risk, and procurement for assigned project(s). Use appropriate tools to plan project timelines, tasks, milestones, and deadlines. Allocate resources, budgets, and hours to the project and adjust allocations when necessary.
- Identify unique requirements of each project and ensure needs are met; develop and manage project scope including review of cost estimates and specifications for both short- and long-term project needs; work with leadership on scope development, deliverables tracking and approval, status communications, and identification of possible funding sources.
- Communicate project expectations, scope, goals, responsibilities, and progress to project team, stakeholders, and other internal and external audiences. Ensure requirements, agendas, meeting notes, and project summaries are clearly documented, prepared, and distributed.
- Develop, distribute, and present reports related to project activities, general project management (project health, risks, issues, decisions, etc.), and financial updates.
- Collaborate with stakeholders, sponsors, team, and external parties to determine priorities and scope of project(s) and define expected goals and outcomes based on established priorities.
- Effectively manage, properly escalate, as well as drive resolutions for conflicts and issues as they arise.
- Search for opportunities for process improvement related to internal practices and procedures concerning project management and portfolio.
- Monitor task completion status to identify at-risk project tasks and to develop mitigation plans prioritize, and drive resolution of all issues associated with assigned projects.
- Set and monitor project budgets and forecasts.
- Establishes project success criteria.
- Work closely with team leaders to affect the successful planning and coordination of ongoing activities between groups.
- Manage and track vendor invoices and provide contract support and input for vendors.
- Plans and leads status review meetings, which may include internal team members, vendors, subcontractors, and customers.
- Perform other duties as assigned.
Education & Experience
- Bachelor's degree or equivalent experience in Communications, Graphical Design, Project Management, or related field. A combination of education and work experience that yields the minimally required knowledge, skills and abilities may be considered.
- Ten (10) years' experience in managing complex, organizational-wide projects with at least five (5) years in creative industries such as advertising, entertainment, marketing, experience design, video production, and/or digital media.
- Experience leading and facilitating cross-functional teams, fostering collaboration, and navigating complex team dynamics.
- Nonprofit experience is a plus.
- Strong knowledge and understanding of design principles, visual storytelling, and current creative and design trends.
- Knowledge and application of project management practice standards.
- Knowledge and understanding of change management methods and application.
- Project scheduling, scoping, and forecasting best practices.
- Excellent project management skills from inception to completion, including planning, execution, risk mitigation, and stakeholder communication, within tight deadlines and changing priorities.
- Excellent communication and interpersonal skills, with experience collaborating effectively with diverse stakeholders at all levels, including executive leadership, internal teams, and external partners. Proficient in translating complex information for various audiences.
- Highly organized and detail-oriented, with proven ability to manage information from multiple sources, prioritize tasks, and ensure accuracy.
- Proficient in Microsoft Office Suite, project management software (MS Project, Smartsheet, Primavera, etc.), databases, and industry-specific software.
- Proven negotiation and conflict resolution skills.
- Demonstrated facilitation skills for internal and external teams.
- Demonstrated ability to analyze complex problems, develop effective solutions, adapt to changing environments, and quickly learn new systems and processes.
- Proven ability to build strong relationships with key stakeholders at all levels.
- Ability to effectively prioritize tasks, meet tight deadlines, and manage multiple projects simultaneously.
- Ability to think critically, analyze information, and propose effective solutions.
- Ability to maintain confidentiality and adhere to professional etiquette.
- Certified associate in project management (CAMP) or Professional in Project Management (PMP), preferred.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position works primarily Monday through Friday with flexibility for evening and variable hours based on Museum need.
- On-site attendance is essential to perform some of the duties of this position.
- Occasional travel may be expected for this position.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position works in a normal office environment with long sedentary periods and repetitive wrist and arm movement.
- Able to occasionally lift up to 25 lbs. with or without assistance.
Benefits
The Museum of Flight offers full-time employees a generous and comprehensive benefits package which includes medical, dental, vision, flexible spending accounts, a 403(b) retirement plan with a 5% match after 1 year of service, Employee Assistance Program, as well as company paid life insurance, Accidental Death and Dismemberment, and long-term disability.
Paid-Time Off
Our paid time-off plans include 2 weeks of accrued sick leave and 2 weeks of vacation (80 hours each) per year, 10 paid holidays, and 2 floating holidays.
Compensation
The salary range for this position is $88,000 - $133,000 depending on experience.
Important Information
The Museum of Flight is committed to reflecting the diverse community around us. We continue to listen, learn, and implement change so that we can become a more inclusive organization that addresses bias and inequity, and better serves our communities. We highly encourage persons of color, members of marginalized communities, women, non-binary, and LGBTQIA+ individuals to apply.
Prior to hire and once an initial offer of employment has been made, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
The Museum of Flight is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran's status, sexual orientation, or gender identity/expression.
This organization participates in E-Verify.
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