Senior Executive Assistant to the Chief Marketing Officer, Workday

Senior Executive Assistant to the Chief Marketing Officer, Workday

Apply remote type Flex locations USA, CA, Pleasanton time type Full Time posted on Posted 7 Days Ago job requisition id JR-0094649

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. Our culture is driven by our value of putting our people first, and the happiness, development, and contribution of every Workmate is central to who we are.

About the Team

We are one integrated Marketing team of bold storytellers and trusted partners. Leveraging data-driven insights, we pioneer innovative ways to engage and activate audiences to accelerate Workday’s global growth.

About the Role

We are looking for an experienced, highly-organized, detail-oriented Senior Executive Assistant that thrives in a fast-moving, collaborative environment. The primary role will be to provide administrative support to the Chief Marketing Officer, as well as participate as a collaborative business partner with the office of the CMO and the marketing leadership team.

In this role, you will assume a wide range of responsibilities, all of which will require proactivity, ingenuity, innovation, and integrity. The successful candidate will apply an appropriate sense of urgency, keen judgment and decision-making to manage a wide variety of activities and confidential matters with discretion.

Key Responsibilities

• Calendar Management: Proactively and responsively schedule and coordinate internal, external meetings and speaking engagements for the CMO.
• Meeting Logistics Management: Ensure meetings have thorough consistent details required - meeting owner, agenda, pertinent links and context, appropriate meeting space according to attendee numbers and necessary links and info for virtual attendees.
• Assist with Meeting Management: Work in collaboration with the office of the CMO to generate meeting agendas, note taking, action-documentation, tracking and follow-up.
• Travel Coordination: Research and book air and ground transportation (domestic and international) for the CMO.
• Expense Report Management: Responsible for tracking and submitting all expenses for the CMO.
• Event Coordination: Manage logistics for various internal meetings, on-sites, offsites and events.
• Project Support: Supporting various projects and programs as needed.
• Organization and Process Support: Help create processes and systems to support efficiency and accuracy.
• Proactive Collaborative Participation: Anticipate the needs of the CMO and make suggestions and recommendations.
• Ambassador for CMO and her office: Act as a liaison and conduit to Marketing.

About You

• Highly motivated and committed with exceptional drive and dedication to the role.
• Situational awareness – looks beyond task to keep in consideration the stakeholder context.
• Detail orientation/meticulousness – careful attention to detail, precision, thoroughness.
• Highly organized – can orchestrate and prioritize multiple activities at once.
• Skilled in building strong, trusted relationships.
• Navigating ambiguity – ability to operate in the midst of uncertainty.
• Fast learner – quickly gains understanding of org functions, team culture, and executive dynamics.
• Ability to work independently and collaboratively.
• Executive presence – consistently conveys authenticity and confidence.

Basic Qualifications

• 8+ years of executive support and/or project coordination experience.
• Excellent skills working with office applications including Outlook, G-Suite and Zoom.

Other Qualifications:

• Exceptional written and verbal communication.
• Strong interpersonal skills with ability to navigate relationships.

Workday Pay Transparency Statement

The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location.

Our Approach to Flexible Work

With Flex Work, we’re combining the best of both worlds: in-person time and remote.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

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