Marketing & Proposal Coordinator Job at Terraphase Engineering Inc. in Oakland

We are seeking a self-motivated, goal-oriented individual to join our growing organization as a Marketing/Proposal Coordinator. Teaming with our marketing team, the role will help support the company's various geographic regions while reporting directly to the Vice President of our mid-Atlantic region.

The Role

• Prepare and produce proposals, cut sheets, marketing collateral and other documents, in compliance with established Terraphase professional standards for brand, style, format, and content.
• Perform all aspects of proposal production, including print production of hard copies, production of electronic/PDF copies, and arranging shipment/delivery.
• Proofread, edit, format, QA/QC documents and graphics for accuracy, spelling, grammar, clarity of communication, consistency, and layout.
• Communicate efficiently and effectively with proposal technical lead and other key staff to resolve content questions, changes in the schedule, and other timeline constraints.
• Collaborate with other marketing staff and proposal technical leads to track updates to style sheets, ensure consistency of voice and content, and meet deadlines.
• Provide innovative solutions to proposals and RFPs based upon experience and technical knowledge.
• Update the master files from which marketing and sales materials are sourced.
• May be asked to support preparation of business-critical presentations by providing graphic and layout assistance to improve the quality of the presentation produced.
• Participate in weekly calls with marketing team to effectively communicate strategies and opportunities to improve the process, outcome, and efficiency of the sales and marketing efforts.
• Work in conjunction with proposal technical leads and other key staff to actively develop new opportunities and maintain existing relationships.

Who You Are

• Bachelor's Degree required in Marketing, Communications, or similar degree.
• 2 years’ experience of A/E/C industry experience.
• Basic computer skills.
• Working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint; Adobe InDesign and Acrobat. Adobe Photoshop would be helpful.
• Prior experience with developing and/or implementing campaigns on social media platforms a plus.
• Must possess excellent communication, teamwork, analytical, organizational, technical writing, and client service skills.
• Self-sufficient and ability to work under pressure of deadlines.
• Strong analytical and problem-solving skills.