Conference Planner, Creative Journey & Branding Job at US Company in San Francis

This Conference Planner will be an experienced member of the Creative Journey & Branding team with responsibility for branding experiences for a portfolio of internal and external global conferences. Responsibilities will include planning and execution of the creative and operations aspects of destination conferences with a focus on the development and creation of exceptional onsite attendee journeys through the production of all onsite event builds, signage, digital communications, and branding across in-person and virtual environments.

Primary Responsibilities:

• Lead the creative journey for Gartner’s external conferences and internal (corporate) events with a focus on impactful attendee (delegate, sponsors, and associates) journeys across the global portfolio through all build, branding elements and digital platforms.
• Management of operational process, and project management through planning process and execution at internal and external client events both in-person and virtual.
• Project manage the planning and implementation of signage, build, branding, furniture and finishing/accessory requirements for selected events in collaboration with the wider conferences team.
• Integration of digital platforms into the build, brand and journey experience of all conference attendees.
• Assist with the creation and implementation of operational process and project management playbooks to maximize the impact of the role and team across all regions and portfolios.
• Creative, innovative, and proactive approach to all aspects of the role – constantly seeking to exceed previous experiences and increase the effectiveness of all processes.
• Collaboration with Gartner Business Units to strategically advise and support their event objectives throughout the planning process - culminating with the conference experience.
• Build excellent relationships with the vendor partners – leading them to a Gartner level of creativity, innovation and passion towards conferences.
• Effective financial management and predictability including budget creation, cost negotiation and accurate forecasting; highlight risks, recommendations for allocation of funds and management of a production planning calendar.

Qualifications:

• Bachelor's Degree preferred
• 2+ Years Event Management, Branding and/or Experiential & Event Marketing Experience
• Proven creative and operational management responsibility in a team setting
• Proven event operational and project management skills
• Ability to manage multiple tasks simultaneously and prioritize workload
• Management of multiple agency and vendor partners
• Experience in creation of event spaces/environments/floor plans
• Proven and exceptional project management skills, effective management of time and prioritization
• Creative, innovative, strategic
• Strong financial management skills
• Client focused, solution oriented and collaborative
• High sense of urgency, decisiveness, attention to detail and confidentiality
• Fully competent in Microsoft office and Google Suite, especially PowerPoint, Excel and similar in G-Suite
• Strong oral & written communication skills
• Willingness to travel approximately 30% of time

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