Chautauqua Institution is hiring: Principal Librarian (Chautauqua School of Musi

Principal Librarian (Chautauqua School of Music) and Assistant Librarian (Chautauqua Symphony Orchestra)/Seasonal Employment

Job Category: Music

Requisition Number: PRINC004137

Posted: February 24, 2025

Employment Type: Full-Time, On-site

Rate: $17.50 USD per hour

Locations

Showing 1 location

Description

The Chautauqua School of Music provides students from across the world the opportunity of studying with world-renowned teachers. Whether it is faculty, administrative, or residence hall staff, our employees provide caring and nurturing support toward the growth of the students. The Chautauqua Symphony Orchestra is the professional orchestra of Chautauqua Institution, performing major symphonic repertoire and collaborating with Opera and visiting dance companies. The school and orchestra are part of the Performing and Visual Arts department, whose mission is to expand the lives of our audience (and employees) within and beyond the Institution’s gates through the power of the performing and visual arts.

About Your Compensation
Compensation for this position starts at $17.50/Hour and, with demonstrated experience and qualifications, candidates may earn up to $20.00/Hour.

About Your Work Day

• Music Procurement:
• Serves as primary point of responsibility for all tasks related to procurement, preparation and maintenance of MSFO, School of Music, and Community Band music. Procurement may be done remotely prior to being on-site in June.
• Works closely with the Programming Office and MSFO Music Director, guest artists, and Chautauqua Opera staff to determine the need to purchase or rent music for the season, in accord with budgetary limitations.
• Effects all music rentals and applies for grand rights, as needed. Communicates with publishers regarding broadcasts or streaming.
• Performs inventory on all music at retrieval/receipt and prior to return.
• Distributes parts to principal strings for bowings.
• Provides access to scores and parts to the orchestra with accurate rehearsal markings, appropriate transpositions, bowings, and indications for beginning, ending, cuts, and repeats.
• Sets out and collects music for all MSFO services. Delivers and retrieves scores for conductors and soloists.
• Organization:
• Organizes and prioritizes all processes of the MSFO library and part markers.
• Organizes information and maintains an archive of all season repertoire using Chautauqua Institution’s licensed software, currently SharePoint and ArtsVision.
• Compiles musicians’ program sheets, including instrumentation and clarifications of stop, start, cuts, and repeats. Maintains a record of any music borrowed in advance by musicians or conductors.
• Maintains stock of materials for printing, binding, marking music and oversees any other library staff in those efforts.
• Communication and Planning:
• Supports the work of all musicians and staff to achieve successful MSFO performances.
• Works with string principals in managing the coordination of bowings.
• Interaction and Work with CSO Library:
• Works under the guidance of the CSO principal librarian in completing MSFO work, as needed.
• Works in collaboration with student librarians who are supervised by the Manager of Student Services.
• Supports the work of the CSO library by scanning, printing, binding, and marking works, as needed.

About Your Schedule

Chautauqua Institution and Chautauqua Hotel Company offer flexible schedules, full and part-time, for seasonal employment during summer operations starting annually each June and concluding in August. Seasonal employment may be available earlier (pre-season) and beyond season (post-season) based on business needs and candidate availability. Schedules typically include evenings, weekends, and/or holidays as a requirement.

While you will confirm your final schedule with management at the time of an interview and offer of employment, you should generally anticipate the following schedule options for this position:

Will be scheduled to work an average of 37.5-hours/week. Scheduled hours may include evenings, weekends, and holidays based on business needs.

About Living on the Grounds

Chautauqua Institution may provide limited housing options on our grounds or assist you with locating nearby housing arrangements for selecting opportunities based on business needs. Housing is not an option for many positions and may be at a cost to you. Candidates should assume there are no employer-provided or employer-assisted housing options available for this position unless it is otherwise stated.

Employer may provide housing for out-of-area candidates.

About Chautauqua Institution

Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conferencing, and events organization. The Institution’s office in Washington, DC is located strategically for an ongoing role in the cultural conversations of the nation.

There are countless ways that our talent will engage with our mission, vision, and diverse communities, and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater.

Our Commitment to IDEA

Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan, 150 Forward. One of our five core values is “The dignity and contributions of all people.” We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal, state, or local law. We especially welcome applications from those who can demonstrate experience, engagement, and professional expertise in IDEA.

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well.

Education

Preferred:

Bachelors or better in Music or related field.

Experience

Required:

Ability to manage multiple, complex tasks with attention to details, deadlines, and balanced priorities.

Ability to transpose and proficiency with musical terms and orchestral notation.

Working knowledge of ArtsVision, music engraving on Finale or comparable app, SharePoint, Adobe Pro, Outlook, word processing apps.

Working knowledge of copiers, binding machines, and scanning equipment.

Ability to interact with conductors and musicians regarding library requests in a calm and practical manner, even in pressured situations.

Ability to train, delegate, and oversee library staff effectively.

Ability to climb stairs/ladders, perform tasks requiring fine motor skills, and lift/carry boxes containing music up to 40 lbs.