Marketing Administrative Assistant

++This is a contract position ++ Job Summary We are seeking a dedicated and experienced Administrative Assistant to provide essential support within our corporate office environment. The ideal candidate will possess strong organizational skills and a proactive attitude, ensuring smooth operations and effective communication across various tasks. This role is crucial in maintaining an efficient workflow and assisting with day-to-day administrative duties. Responsibilities Provide executive administrative support to senior management and team including managing calendars, travel, and expense reports Manage purchase orders and vendor contracts including preparation, submission, and reconciliation Preparing, submitting, tracking, and reconciling documentation for health care provider engagements Professionally answer e-communications and live calls and direct inquiries to the appropriate personnel Capture and track follow-up action items and manage e-document repositories for accurate record-keeping Lead basic reporting and task/project coordination Collaborate with team members to streamline office management processes and improve efficiency Assist with onsite and offsite event planning, coordinating logistics, managing invitations, and supporting live events including greeting visitors Education & Experience Bachelor's degree in science, finance, business, marketing, communications, or related field or equivalent and relevant formal academic / vocational qualifications Previous experience in a dynamic office setting is preferred, particularly in roles involving organizational tasks and administrative support with executives Excels in finding solutions with ability to organize, plan, and prioritize work in a fast-paced and collaborative hybrid work environment Process-oriented approach with experience meeting tight deadlines with a quality product and on budget Excellent verbal and written communication skills for effective interaction with internal team and external partners Strong technology skills, including Microsoft Outlook, Teams, SharePoint, Word, PowerPoint, and Excel Experience with project management and event planning preferred If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity