Greater Birmingham Convention & Visitors Bureau is hiring: Sales Promotion Coord

JOB DESCRIPTION

FLSA STATUS: Non-Exempt

If Interested: Please apply to this position by emailing me at kdobnikar@inbirmingham.com and in the subject line, title the email "Sales Promotion Coordinator"

ABOUT THE GREATER BIRMINGHAM CONVENTION & VISITORS BUREAU: The Greater Birmingham Convention & Visitors Bureau (GBCVB) is the official tourism and marketing organization for Birmingham and Jefferson County. Established in 1969, the non-profit agency generates positive economic impact by positioning the greater Birmingham area as a premier destination for conventions, sporting events, and domestic and international leisure travel. Named one of Conde Nast Traveler’s “22 Best Places to Go in 2022,” Birmingham and its neighboring municipalities welcome more than 3.6 million visitors each year, generating $2.9 billion in economic impact. Learn more at birminghamal.org.

Job Summary

The GBCVB is seeking a highly organized and detail-oriented administrative professional to join its Sales Team as a Sales Promotion Coordinator, supporting its mission to position the Greater Birmingham Region as a premier destination for conventions, sporting events, and domestic and international leisure travel. The Sales Promotion Coordinator will be responsible for coordinating and supporting sales efforts with administrative support on projects and correspondence with clients and client events, as well as coordinating projects with the marketing, tourism, and sports departments at the GBCVB. This position provides high level administrative support to the Convention Sales Division.

Job Relationships

Reports to: Senior Vice President/Director of Convention Sales

Interacts with: All staff and industry representatives

Essential Job Functions

1. Perform administrative and clerical functions; Handle correspondence with customers and staff as needed
2. Take part in administrative meetings to ensure effective communication and follow-through
3. Take initiative on requests and inquiries of administrative nature
4. Maintain office supplies, equipment, and sales inventory
5. Assist with events, receptions and special projects by coordinating RSVP’s, nametags, and general event support
6. Assist with planning site visits, FAMS, Customer Advisory Board Meetings, & Birmingham/Huntsville events
7. Prepare quarterly travel itineraries and create site visit itineraries; email “Getting to Know You” forms to clients
8. Assist in any need for the Six in the City events in Chicago and DC
9. Coordinate Trade Show pre-planning and ship materials
10. Assist with updating contacts before and after tradeshows
11. Coordinate post event follow-up and thank you notes
12. Enter leads and contact updates from Trade Shows and sales trips
13. Knowledge of all sales platforms, Simpleview, Excel, Canva, etc.
14. Assist in research in MINT, Knowland and Meetings Database Institute
15. Help create sales “hit lists” through Simpleview, Knowland, MINT and Meetings Database Institute (MDI)
16. Coordinate client gifts for holidays or any other special events
17. Coordinate projects between Sales and Marketing to ensure completion
18. Maintain an up-to-date sales presentation in PowerPoint
19. Prepare bid presentations via PowerPoint and hard/soft bound books; Create bid books as required
20. Assist in any sales related projects that the Director of Sales or Senior Vice President request
21. Flexibility to assist sales managers with any additional sales related projects that arise
22. Gain knowledge of new technological advancements that will enhance the quality of work for the sales staff
23. Recommend management action to improve standard operating procedures
24. Requires strong computer and internet research skills
25. Interpersonal skills
26. Teamwork orientation
27. Ability to work well with all levels of staff, clients and vendors
28. Ability to handle numerous assignments concurrently – time management
29. Ability to prioritize workflow
30. Flexibility

Required Education and Experience

The following qualifications are the minimum necessary to adequately perform this job. However, any equivalent combination of experience, education and training which provides the necessary knowledge, skills and abilities would be acceptable, subject to any legal and/or regulatory requirements.

Knowledge of Windows Operation System and Microsoft Office 365 in office environment with office computers and office machines in a secretarial capacity.

Preferred college degree and Hospitality industry experience.

Position Content:

This position is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign duties as necessary.

Equal Employment Opportunity Statement

The Greater Birmingham Convention and Visitors Bureau (GBCVB) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty of status as a covered veteran in accordance with applicable federal, state and local laws. The GBCVB complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The GBCVB expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability or veteran status. Improper interference with the ability of GBCVB employees to perform their expected job duties is not tolerated.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Marketing and Sales
• Industries: Hospitality