Marketing Specialist Job at Methodist Health System in Omaha

Why work for Nebraska Methodist Health System?
At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care - a culture that has and will continue to set us apart. It's helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient's needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.

Job Summary:
Location: Methodist Corporate Office
Address: 825 S 169th St. - Omaha, NE

Work Schedule: Mon - Fri; 7:30am to 4:30pm

Methodist Health System is seeking a motivated self-starter with an interest in embarking on a career in health care marketing. The marketing assistant will play key role in supporting the efficiency and effectiveness of the marketing team and will have a unique opportunity to learn the inner workings of a marketing department serving the complex needs of a large health system. This role involves providing administrative support, assisting with planning and implementation of marketing tactics, maintaining marketing tools and systems, project management, and content creation through a variety of mediums.

Understanding of the basic principles of marketing, advertising, branding and communications; a willingness to learn; and experience with a wide range of software tools including Microsoft Office, Adobe Creative Suite and Canva and will be integral to the marketing assistant's success. The ideal candidate is a highly organized, proactive contributor who has well-developed critical thinking skills and can process and respond to issues as they arise.

Cover letter required for consideration of application.

Responsibilities:

Essential Functions

Serves as project coordinator for Account Services team, with responsibilities including but not limited to:

• Tracking and management of tactics for client projects, such as reprint requests
• Executes physician onboarding process, including scheduling and approvals
• Plans, prepares and fulfills/executes Methodist presence at events
• Coordinates review of and processes contracts in partnership with the Legal/Compliance Department
• Records and distributes meeting notes, as needed

Manages Company Store platform, orders and seasonal sales in partnership with third-party vendor.

• Manages day-to-day operations of the store with assistance from third-party vendor
  • Receives, verifies and distributes store orders
  • Reconciles any/all issues with store orders
• Manages two seasonal sales annually
  • Identifies sales items and dates in collaboration with Marketing Department leadership and third-party vendor.
  • Identifies timeline for sales, and necessary employee communications
  • Receives, verifies and distributes order to assigned contacts at each affiliate
  • Provides progress updates and post-sale summary to Marketing Department leadership

Manages inventory, storage and distribution of all Marketing Department giveaway items.

• Prepares items at the request of Marketing Department leader and Account Services team.
• Coordinates fulfillment of requests by packaging and shipping items and/or coordinating pickup/drop off.

Reviews and tracks expenses, mileage, PTO and weekly payroll for Marketing Department.

Coordinate department functions and celebrations (birthdays, holidays, etc.) and serves as department ambassador for Methodist Hospital Foundation annual employee giving campaign.

Assists Marketing Department leadership with Outlook calendar as requested.

• Schedules and reschedules meetings, as necessary.
• Coordinates department meetings

Performs a wide variety of administrative and general communication functions, including, but not limited to:

• Demonstrates professional written and verbal interpersonal communications skills with staff, vendors and other department visitors
• Processes check requests, purchase orders, etc.
• Answers, screens and responds to phone calls
• Retrieves and distributes mail daily
• Faxes/copies/scans information as requested
• Maintains privacy and confidentiality of patients and staff information
• Maintains reception area, conference/huddle rooms and printer station
• Manages inventory of office supplies, ordering via Lawson, as needed
• Updates the hazardous materials inventory, as needed
• Processes intercampus mail requests and deliveries, as needed

Supports Marketing Department leader with special projects, other duties and tasks as assigned.

Schedule:

Mon - Fri; 7:30am to 4:30pm

Job Description:

Job Requirements

Education

• Bachelor's Degree in Marketing, Advertising or Communications required.

Experience

• Minimum of 1-2 years' experience in marketing communication or related project management capacity required.

License/Certifications

• N/A

Skills/Knowledge/Abilities

• Strong understanding of marketing and advertising principles, and general comprehension of healthcare.
• Knowledge of project management methods and practices.
• Able to organize and efficiently perform multiple tasks, and adapt to changing priorities.
• Utilizes critical thinking skills to analyze situations before identifying solutions and potential process improvements
• Strong people skills with a natural ability to work collaboratively in a team environment.
• Excellent interpersonal, presentation, and customer service skills necessary to provide service excellence through verbal and written communication.
• Excellent grammar, punctuation, and spelling skills.
• Proficiency with a variety of computer applications and tools, including, but not limited to Microsoft Office and project management software.

Physical Requirements

Weight Demands

• Light Work - Exerting up to 20 pounds of force.

Physical Activity

• Not necessary for the position (0%):
  • Climbing
  • Crawling
  • Kneeling
• Occasionally Performed (1%-33%):
  • Balancing
  • Carrying
  • Crouching
  • Distinguish colors
  • Grasping
  • Lifting
  • Pulling/Pushing
  • Standing
  • Stooping/bending
  • Twisting
  • Walking
• Frequently Performed (34%-66%):
  • Fingering/Touching
  • Keyboarding/typing
  • Reaching
  • Repetitive Motions
  • Sitting
  • Speaking/talking
• Constantly Performed (67%-100%):
  • Hearing
  • Seeing/Visual

Job Hazards

• Not Related:
  • Chemical agents (Toxic, Corrosive, Flammable, Latex)
  • Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) Blood or Body Fluid (BBF)
  • Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
  • Equipment/Machinery/Tools
  • Explosives (pressurized gas)
  • Electrical Shock/Static
  • Radiation Alpha, Beta and Gamma (particles such as Xray, Cat Scan, Gamma Knife, etc)
  • Radiation NonIonizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
  • Mechanical moving parts/vibrations

About Methodist:

Nebraska Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission.

Nebraska Methodist Health System is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by Federal, state or local law.