Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.
Aviva Canada’s Events team is responsible for planning and executing corporate events, conferences and meetings to deliver meaningful experiences (live and virtual) that align with Aviva Canada’s business objectives.
We are seeking a detailed and dynamic Event Planner to lead the strategic planning, execution and performance management of a wide portfolio of events. The successful candidate will report to the Head of Corporate Events, and will provide expert guidance on venue selection, budgeting, and logistical planning to ensure seamless event execution. The ideal candidate will excel at balancing multiple projects simultaneously and delivering high-quality events that align with organizational goals.
Come join our team!
What you'll do:Event Planning & Strategy
Develop event concepts, themes and agendas based on business objectives.
Collaborate with team members to understand goals, budgets and desired outcomes; recommend improvements and new ideas.
Logistics Management
Coordinate venue selection, catering, AV equipment and other required services.
Run event technologies, including registration and mobile apps.
Manage event timelines, production schedules and supplier relationships.
Ensure compliance with safety and accessibility standards.
Budget Management
Create and manage event budgets, ensuring cost efficiency.
Track expenses, negotiate vendor contracts, and manage invoices.
Marketing & Communications
Partner with the business/Marketing to develop promotional materials, invitations, and event communications.
On-Site Execution
Lead all aspects of event setup, registration, and overall flow.
Lead staff, volunteers, and vendors to ensure smooth delivery.
Manage issues effectively.
Flexibility for occasional evening/weekend work and extended hours.
Post-Event Evaluation
Gather feedback, analyze outcomes, and provide recommendations for future improvements.
Maintain detailed records of event performance and attendee engagement.
Bachelors’ degree or equivalent experience in event management/hospitality, marketing, communications.
Minimum 7-10 years in event planning, project management or related roles.
Strong organizational skills with the ability to manage several priorities.
Excellent communications and interpersonal skills.
Proficiency in event management software and digital communication tools.
Ability to remain calm under pressure and resolve issues effectively.
Familiarity with budgeting, contract negotiation, and vendor management.
Creativity and problem-solving skills.
Attention to detail.
Strong stakeholder engagement.
Ability to travel up to 20% of the time.
This role requires a proactive individual who thrives in a fast-paced environment and is committed to delivering exceptional event experiences.
Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.
Outstanding career development opportunities.
We’ll support your professional development education.
Competitive vacation package with the option to purchase 5 extra days off per year.
Employee-driven programs focused on gender, LGBTQ+, origins, diversity, and inclusion.
Corporate wellness programs to support our employees’ physical and mental health.
Hybrid flexible work model.
Please note that we may use AI tools to help us through the recruitment process. This is an existing position which has been posted both internally & externally.
Aviva Canada has an accommodation process in place to provide accommodations for employees with disabilities. If upon commencement of employment you require a specific accommodation because of a disability, please contact your Talent Acquisition Partner so that an appropriate accommodation can be arranged. This process applies throughout your career with Aviva Canada.
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