Marketing Executive Assistant
Mack & Associates, Ltd. - Chicago, Illinois, United States, 60290
Work at Mack & Associates, Ltd.
Overview
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Overview
Key Responsibilities of the Marketing Executive Assistant: Spearhead the preparation, production, and timely delivery of polished and persuasive proposals, qualifications, and marketing materials for RFPs and RFQs. Craft, edit, and refine proposal content to align with the firm’s brand voice and strategic goals. Collaborate closely with firm leadership, project teams, and marketing staff to deliver customized, high-impact responses to business opportunities. Serve as the primary administrative liaison to the Founding Partner, managing schedules, handling correspondence, and preparing meeting materials. Oversee the organization and optimization of digital libraries, including proposal templates, project descriptions, and team resumes, ensuring they are accurate, current, and easily accessible. Coordinate and document project timelines, deliverables, and internal communications to ensure seamless execution and alignment across teams. Ensure all documentation, including certifications and licensing, adheres to client and industry standards with precision and accuracy. Conduct market research to uncover new business opportunities and keep abreast of industry trends. Analyze proposal performance metrics to identify areas for improvement and implement process enhancements for greater success.
Qualifications of the Marketing Executive Assistant: The ideal candidate will have administrative experience within the AEC (Architecture, Engineering, and Construction) or professional services industry with some exposure to the RFP process. Exceptional organizational, writing, and editing skills, coupled with a meticulous attention to detail. Proficiency in Microsoft Suite, Mac applications, Google Suite, and Deltek Vision is highly desirable. Strong experience with document management systems and administrative best practices. Demonstrated ability to juggle multiple priorities, meet tight deadlines, and maintain composure under pressure. A proactive, solutions-oriented mindset with a knack for delivering creative and effective results.
P-9