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Department: Artistic
Location: Seattle, WA
FLSA Status: Non-Exempt, Salaried
Position Status: Regular, Full Time
Position Location: 20% Remote / 80% Onsite
Salary Range: $62,000 - $66,000
Reports to: Associate Director of Artistic Administration & Planning
START DATE: APRIL/MAY 2025The ARTIST LIAISON is a member of the Artistic Department who is responsible for all administrative and logistical matters involving guest artists and volunteers.
Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual should be able to perform each essential duty satisfactorily:
PLANNING

• Arrange or assist with all hospitality needs for guest artists including housing resources and arrangements and travel.
• Manage all required steps for International Artist visas, from application through approval. Stay current  on relevant work visa laws.
• Coordinate recruitment and audition process for dancers, supernumerary volunteers, actors, youth chorus and child principals.
• Recruit and supervise volunteers who support the Artistic Department. Hire and manage the child supervisors for rehearsals and performances including minor-aged performers.
• Update Seattle Opera’s webpage for housing and lodging resources.  Establish strong network with local hotels and lodging owners and negotiate accommodation discounts.
• Provides budget information as requested.

ARTIST SUPPORT DURING PRODUCTION PERIODS

• Provide artists resources for any special needs such as doctors, medical offices, gyms, massage, etc.
• Serve as main point of contact for dancers, supernumerary volunteers, actors, youth chorus and child principals,
• Coordinate ticketing requests and dress rehearsal passes for guest artists and industry colleagues.
• Create and update backstage security lists.
• Coordinate dressing room assignments with Production Departments.
• Attend tech week and dress rehearsals as assigned.  Participates in “Artistic Manager on duty” rotation for performances.

Examples of Additional Responsibilities include the following:

• Provide secondary assistance with parking passes as needed.
• May be assigned other duties to help support the Artistic Department.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s Degree, music preferred, or equivalent relevant experience.

• At least 3 years of experience in artist hospitality preferred.  Experience with O-visa application process in a similar industry highly desired, however training will be made available as needed.

• A WA State Driver’s license and personal vehicle are strongly recommended. At a minimum the employee must have reliable and readily available transportation to complete urgent and/or unforeseen errands.

• Success in this role relies on detail-orientated work style with an emphasis on accuracy. 
• Comfortable multi-tasking in a fast-paced environment.  Prioritizing and using mature judgement is crucial.
• Excellent interpersonal skills with the ability to work diplomatically as a supportive member of the team.
• High level of empathy and emotional intelligence with ability to handle dynamic people and difficult situations with grace and discretion.
• Must show initiative and be able to work independently.
• Excellent communication (written/verbal) and customer service skills.
• Punctuality and reliability are essential.
• Ability to embrace flexibility.
• Musical/vocal knowledge is desirable.

 To perform this job successfully, an individual should have knowledge of:

• Advanced user of Microsoft Office Suite
• Competency with databases and accounting software (ActivityHD and SAP Concur) is preferred
• Tessitura familiarity is a bonus

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to work at a computer and use a phone.  They will sometimes be required to stand or sit for long periods of time. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to indoor work conditions and will work with a variety of guests, community partners, staff, union employees, students, and artists. The noise level in the work environment varies depending on the activity in the building—it can range from very quiet to somewhat loud with large numbers of participants in a program and/or music and singing.
 

• This position typically works Monday – Friday, 9am – 5pm.
• During production periods, the typical schedule can be flexed to accommodate nights and weekends during rehearsal and performance periods, as required.
• Must be accessible and able to respond to emergencies that may arise.

Seattle Opera provides a generous benefits package which currently includes:

• Medical, Vision, and Dental Insurance
• Life, Long Term and Short Term Disability Insurance
• Employee-funded 403(b) Savings Plan
• 80 hours (2 weeks) of vacation time (1st Year Accrual Rate with increases in years 3 and 5)
• 10 paid holidays plus 3 personal days per year
• 12 days of sick time per year
• Choice of fully funded transit pass, or 50% funded, special rate parking pass
• Staff ticket comps and class discounts

Seattle Opera is committed to dismantling historic barriers of oppression by creating an inclusive and equitable workplace. We believe that having staff, interns, and volunteers with diverse backgrounds enables us to better meet our mission. Seattle Opera is a proud Equal Opportunity Employer and provides equal access and opportunity to anyone who qualifies, regardless of sex, race, age, color, religion, mental or physical disability, national origin, sexual orientation, gender identity and expression and/or military status. 
Learn more about our Racial Equity and Social Impact plan:  https://www.seattleopera.org/about/commitment-to-equity/
 To Apply, use the online form.
When you submit your application, you will receive an automated message noting your materials have been received. Unfortunately, we cannot respond to individual applicants due to the high volume of resumes submitted. No phone calls, please.
 

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