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Executive Assistant opportunity with SF based hedge fund in the Presidio. A minimum of three years of experience with executive support, facilities and office administration is required.

RESPONSIBILITIES:

Partner Support

• Outlook calendar management & all aspects of domestic/international travel (air, ground, and lodging) for assigned partners.
• Assist Investor Relations partner with Business Development initiatives including information collection for prospective client meetings, maintaining or tracking data regarding networking.
• Assist with tracking of investor calls and emails – use of Backstop software to track all investor interactions.
• Assist COO/CCO with various tasks

General Office Management

• Manage and own office vendor relationships.
• Coordinate with our IT vendors to manage onsite IT support and day to day issues
• Assist in the planning and execution of events and special, ad hoc projects, and catering
• Track business expenses and prepare monthly expense reports
• Prepare conference rooms for internal meetings. This includes ensuring meeting rooms are “client ready” (e.g., remove drinking glasses and tidy the rooms).
• Coordinate with the building’s security to ensure guests are registered (for assigned partners).
• Order groceries and office supplies and pack away orders after they are received
• Oversee building service requests and building management. Work with the building management team to resolve any office related issues (e.g., ensure items are repaired or light bulbs are replaced).

REQUIREMENTS:

• 3-5 years of previous administrative experience
• Bachelor's degree preferred
• Strong MS Word, Excel, Outlook, PowerPoint and writing skills
• Ability to multi-task and juggle many tasks at once
• MUST be team oriented and extremely detail oriented
• Excellent organizational skills and a professional, proactive attitude