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Content Summary: Grant Writer and Project Coordinator, Fuel Innovation (Contract) at Union, for City Of Orillia

Grant Writer and Project Coordinator, Fuel Innovation (Contract)

The City of Orillia is hiring a Grant Writer and Project Coordinator, Fuel Innovation

(April, 2025 to March, 2026 Contract)

The City of Orillia is less than 90 minutes from the Greater Toronto Area. Even though growth and progress have been strong in recent years, the Sunshine City has worked hard to retain the small-town charm that has captivated generations. The quality of life is unbeatable in this city surrounded by two lakes, where outdoor pursuits are available in all seasons and are enjoyed by both visitors and residents.

The City of Orillia, Lakehead University, Orillia Area Community Development Corporation (Orillia Area CDC), Georgian College and the County of Simcoe have partnered with local industry leaders to form an Innovation Collective, called Fuel Innovation.

Fuel Innovation’s mandate is to foster innovative ideas that result in new products, processes, services and/or market development to generate prosperity and a culture of community-driven innovation-based economic development.

The City of Orillia is currently seeking a highly motivated individual to fill the position of Grant Writer and Project Coordinator, Fuel Innovation.

The City of Orillia offers a competitive salary and registration with the OMERs pension plan. The base salary for this position is $66,104, with performance bonuses available, bringing the total potential annual compensation to $85,912, based on achievement of key performance indicators.

Interested candidates with the required qualifications are welcome to submit their resume and letter of interest by March 24, 2025.

We thank all applicants; however, only those selected for an interview will be contacted.

Note: The City of Orillia is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process. Please advise the City of Orillia Human Resources Department if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process.

Position Synopsis and Purpose

Reporting to the Manager, Fuel Innovation, the Grant Writer and Project Coordinator will be required to research and secure funding through grant applications along with supporting other City and community initiatives. The Grant Writer and Project Coordinator is responsible for supporting Fuel Innovation in its mandate to foster innovative ideas that result in new products, processes, services and/or market development to generate prosperity and a culture of community-driven innovation-based economic development. Further, this position will also require that the Grant Writer and Project Coordinator assist in the development and implementation of programs, events, and workshops geared towards entrepreneurs, intrapreneurs, and business professionals.

Major Responsibilities

1. Administration

• Work cooperatively with City staff, entrepreneurs, and intrapreneurs to write and prepare the grant applications and required documentation for review and comments prior to submitting the application. Complete all application requirements and submit approved funding applications prior to the deadline.
• Oversee grant compliance and reporting requirements.

50%

• Research, identify, and apply for grants to support Fuel Innovation’s mandate and City’s overall mission, as well as assisting entrepreneurs and intrapreneurs in finding and securing grant funding.
• Maintain regular communications and a positive working relationship with the funding program administrators and government staff; seek feedback on applications, information on potential eligibility, suggestions for improvements for future applications, and provide feedback to municipal staff accordingly.
• Provide support to Manager, Fuel Innovation in organizing and executing appropriate programs, including innovation and entrepreneurship accelerator program, events, and workshops.
• Develop and execute a comprehensive fundraising strategy for Fuel Innovation that includes corporate sponsorships and grant applications. Identify and cultivate relationships with potential donors.

40%

• Monitor grant and fundraising activities to ensure revenue goals are met and implement adjustments as necessary.

10%

*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures, and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.

Decision Making and Independence

1. Examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgment is used to resolve them.

• Researching grants and other fund sources and deciding if Fuel Innovation and the City of Orillia qualify.
• Create strong working relationships with investors, business partners, and stakeholders where conflict resolution may be required during the program planning process to ensure that all parties benefit.
• Roadblocks throughout the grant process which require management authorization.
• Applying for dollar-matching grants which require management or council approval.

Required Training

• A minimum of two years’ experience working in a municipality or in the not-for-profit sector.
• Must possess a valid Ontario driver’s license with access to a reliable vehicle.
• A current and acceptable Criminal Record Check is required for this position at the incumbent’s expense, prior to the employment commencement date.

Minimum Qualifications

• Education (degree/diploma/certifications)
• University Degree or three-year community college diploma in business, marketing, economic development, or related discipline.

• Experience
• Experience in building grant applications with a high success rate of obtaining financial support.
• Evidence of success in achieving performance objectives through identifying business opportunities and developing relationships.

• Knowledge/Skills/Ability
• Strong project management, oral and written communication skills.
• Strong technology skills in using digital tools, apps, and services. Previous development experience is an asset.
• Excellent public relations skills with proven ability to build effective working relationships with all stakeholders including business and government officials, community leaders, members of the public, and staff.
• Excellent computer skills using MS Office Suite including Outlook, Excel, Word, and PowerPoint. Experience using web content management software and social media in a professional context, including Facebook, Twitter, and Hootsuite. Experience using CRM software is an asset.

Preferred Qualifications

• Experience (in addition to the above)
• Experience assisting in project completion utilizing grant funding.

• Knowledge/Skills/Ability (in addition to the above)
• Knowledge of independent not-for-profit operations and governance would be an asset.

Position Classification

Position Title: Grant Writer and Project Coordinator

Division: Business Development, Tourism & Modernization

Department: Corporate Services

Classification: Non-Union

Work Location: City Centre, Business Development Office

Effective Date: March 5, 2025

Revision Date: Category 3 and 4 – Exempt Salary Schedule. Eligible for bonuses

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