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Overview
Job Title: Procurement / Supply Chain - Contract Admin
Location: Local to either Cedar Rapids, IA or Madison, WI (Hybrid 2 Days in a week from office)
Alternate Job Title: Sourcing and Contract Administrator
Responsible for the ongoing administration of new and existing strategic construction project agreements. Work with the project team to assure major contractors adhere to the contractual terms and conditions. Review change order requests, invoices, and document exchanges and coordinate approvals. Coordinate procurement activities as needed. Funnel issues appropriately to legal resources.
PRIMARY ACCOUNTABILITIES:
- Support contract activities including development, negotiation, amendment, and compliance as part of the project team.
- Collaborate with the internal team to determine and negotiate appropriate terms and conditions of contracts.
- Work closely with the Project Manager and team to review and manage both day-to-day tasks and strategic execution of project contracts.
- Life cycle contract administration to support medium to large contract size.
- Diligently follow up on multiple tactical processes such as project RFIs, Change Order Requests, and invoices.
- Thorough knowledge of client processes and willingness to closely monitor progress and communicate next steps with the internal team and Contractor.
- Coordinate the drafting, review, and negotiation of agreements and statements of work to obtain agreeable commercial terms while mitigating risk.
- Advise on and interpret contract requirements, obligations, and risks and investigate/follow-up on contract-related issues.
- Serve as an internal resource for contract questions and interpretation; advise on next steps allowed or required by contract.
- Work both independently/autonomously and with multiple project teams to identify and analyze unique contractual relationships.
- Identify issues and coordinate strategy or problem-solving discussions when needed.
- Follow up to drive issues to resolution.
- Collaborate with the Project Manager and Sourcing on Procurement Activities, including: develop specifications, statements of work, and supplier performance metrics.
- Administer bids (requests for information (RFI) and requests for proposals (RFP)); support the development of evaluation criteria for bids and evaluate final submittals.
- Facilitate developing and negotiating final agreements.
- Manage the various contractually mandated processes to both hold Contractor accountable and keep internal customers in compliance with contracts. These processes include Notices, Requests for Information, and Change Order Requests.
- Engage and educate the project team on compliance with the contract and the role of the project team throughout project execution.