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Job Description - Public Relations Specialist (25140484)

Position Title:

Public Relations Specialist - ( 25140484 )

Do you have a passion for Montana history?

Do you want to join an agency full of committed, inspired individuals?

Do you want to be a part of the award-winning publications team that supports the Montana Historical Society’s mission?

If you answered yes to any of these questions, then the Montana Historical Society (MTHS) might be the perfect place for you! MTHS offers a unique workplace for its employees. It’s filled with friendly and creative staff members who work together to offer the public exciting and innovative ways to experience Montana’s history. The ideal candidate will be a positive representative of the Montana Historical Society to the public, have experience in advertising sales, customer service, circulation and inventory control, social media, administrative tasks, and will embody the MTHS culture of excellence, teamwork, professionalism, and passion for the work we do.

MTHS has an opening for a full-time Business Manager/Public Relations Specialist. This position works as a member of the publications team and is responsible for managing the sales and operations of the quarterly Montana The Magazine of Western History, administrative tasks, and working with our Membership staff and contractors as well as working on Montana Historical Society Press books.

The ideal candidate is a motivated, detail-oriented team member with expertise in western history, familiarity with academic publishing, excellent communication skills, and who works well under deadlines.

Come join us at the MTHS where we work together to share Montana’s stories and inspire exploration!

Function: The Business Manager is the advertising sales agent; sales, customer service, marketing, and promotion manager for Montana The Magazine of Western History; and is responsible for identifying, soliciting and establishing new advertising accounts, promoting and implementing marketing strategies for sales of publication products, and providing wholesale distribution and circulation services for Montana and other MTHS publications. The predominant work of this position consists of providing operational support for the MTHS Publications Program. The Business Manager provides administrative support for the Publications Program, including reviewing invoices, interfacing with other agencies and contractors, and collaborating on social media activity.

Representative Duties:

1. Conduct advertising sales and coordinate placement with graphic designer.
2. Maintain magazine inventory and sell back issues.
3. Coordinate magazine printing with contractor and other parties.
4. Collaborate with other MTHS personnel to increase membership numbers and plan promotion efforts.
5. Closely work with Publications team to ensure quality and timely delivery of Montana and MTHS Press books.
6. Conduct administrative tasks such as invoicing, bill coding, and other duties as assigned.
7. Act as a representative of Montana, the Publications Program and of MTHS.

Education and Experience:

1. Bachelor’s degree in business administration, finance, management, or related field.
2. Two years’ experience in sales or business management.
3. Other combinations of education, skills, and experience may be considered on a case-by-case basis.

Skills:

1. Excellent organizational and project-tracking skills.
2. Strong problem-solving ability, independent work ethic, and attention to detail.
3. Excellent customer service and interpersonal communication skills.
4. Ability to effectively work independently and as part of a team. Ability to communicate clearly with project teams, authors, external vendors, and other stakeholders.
5. Proficiency with Microsoft Office Suite especially Word, Outlook, and Excel, Adobe Acrobat, and database applications.

The following items must be submitted to be considered for this position (be sure to mark each attachment as relevant):

1. Cover Letter - address how your education, work experience, and the ability to work collaboratively and independently have prepared you for this position.
2. Resume
3. State of Montana Applications

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment: Not Applicable

Salary: $27.44 - 27.44 Hourly

Telework Eligibility: Not Telework Eligible

Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status: Regular

Schedule: Full-Time

Job Type: Standard

Shift: Day Job

Travel: Yes, 5 % of the Time

Primary Location: Helena

Agency: Montana Historical Society

Union: Montana Federation of Public Employees

Posting Date: Feb 26, 2025, 9:42:25 PM

Closing Date: Mar 13, 2025, 5:59:00 AM

Required Application Materials: Cover Letter, Resume

Contact Name: Beth Strandberg | Contact Email: beth.strandberg2@mt.gov | Contact Phone: 4064442697

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.