Apex Systems
Apex Systems is hiring: Event Planner in Hayward
Apex Systems - Hayward, CA, United States, 94557
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Overview
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Overview
Client: CZI
Position: Event Planner
Location: Redwood City, CA
Contract Length: 9 months
Pay Rate: 40 - 50/hr
Key Responsibilities
- Plan and execute multi-day, in-person scientific events, including grantee meetings, workshops, and hackathons.
- Lead planning meetings, develop event timelines, and coordinate logistics with staff to ensure timely execution within budget.
- Serve as the primary point of contact for internal stakeholders, meeting attendees, and external partners.
- Manage all logistical aspects of events, including registration, attendee tracking, presentation materials, participant travel and lodging, and budget oversight.
- Liaise with vendors, negotiate contracts, and oversee vendor relationships to ensure high-quality service.
- Lead on-site event production and coordination, including venue setup, guest reception, vendor management, and troubleshooting as needed.
- Collaborate with the broader Events & Engagement Team to support additional initiatives as required.
Qualifications & Experience
- 5+ years of experience planning and executing high-profile, multi-day, in-person events of varying scales.
- Strong understanding of event management principles, operations logistics, and event technology.
- Ability to work independently and collaboratively in a dynamic environment.
- Proven ability to prioritize, manage shifting priorities, and handle multiple time-sensitive projects simultaneously.
- Exceptional interpersonal, communication, time management, and customer service skills.
- Highly organized, detail-oriented, and proactive in problem-solving.
- Strong ability to communicate effectively with diverse stakeholders, including executives, vendors, and event participants.
- Flexibility, adaptability, and a strong sense of responsibility in managing events from concept to execution.
- Proficiency in Microsoft Office Suite and Google Workspace. Familiarity with Airtable is a plus.
- Certified Meeting Professional (CMP) certification or similar credentials preferred.