Event Planner Job at University of Georgia in Athens
University of Georgia - Athens, GA, United States, 30604![University of Georgia](/api/image?src=https%3A%2F%2Fgeneral-board-default.s3.us-east-2.amazonaws.com%2Fpublic%2Fimages%2Fdesk-360x180.webp&w=640&q=75&f=webp)
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Overview
Event Planner
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Posting Details
Posting Number: S13103P
Working Title: Event Planner
Department: Law School-Cont Judicial Educ
About the University of Georgia: Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report.
Position Information:
Classification Title: External Affairs Paraprofessional/Professional
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate.
Position Summary
- Processing constituent registration applications for participation in specific Institute of Continuing Judicial Education (ICJE) learning activities.
- Organizing and producing pre-conference materials for distribution on-site.
- Compiling evaluation data and attendance records for post-conference reports.
- Coordinating pre-conference venue logistics such as food service, audio-visual needs, meeting space set-up and other related tasks.
- Collegial interaction with the assigned coordinator as well as persons working in the area of administration as routinely needed.
Also, occasional overnight, in-state travel to conference venues.
Knowledge, Skills, Abilities and/or Competencies
- Significant periods of time using a computer work station, along with the capability and interest in learning new computer skills.
- Proficient in attentiveness to detail, multi-tasking, and prioritization.
- Demonstrable ability as well as willingness to interact hospitably as a colleague with other personnel in the organization.
- Ability to create and maintain database software information for registration and educational reporting purposes.
Physical Demands
- Occasionally lift the equivalent of a paper or banker’s box weighing 25 pounds.
- Work each day, usually seated, with computer screen data for lengthy periods of time.
- Computer work station in a shared office space involving some telephonic interaction with other people.
- Driving as needed to perform job duties.
Duties/Responsibilities
- Input attendee registrations into PSO, including sorting training request applications, verifying/updating personal information, emailing receipts and confirmations to attendees. (60% of time)
- Assist the event coordinator prior to the conference with compiling all materials needed on-site, including attendees’ name badges, handout materials, special dietary cards for meals and any other special needs for the conference. (15% of time)
- Assist the event coordinator after completion of the conference with reporting the course evaluation feedback, both numerical data and written comments. (15% of time)
- In-state travel to provide on-site assistance for various ICJE programs. (10% of time)
Contact Information
Recruitment Contact Name: UGA School of Law Budget Office
Recruitment Contact Email: LawBudget@uga.edu
Recruitment Contact Phone: [Insert Phone Number]
Applicant Documents
Required Documents:
- Resume/CV
- Cover Letter
Optional Documents:
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