Solomon Page
Executive Assistant to VP Studio Technology Job at Solomon Page i...
Solomon Page - Burbank, California, United States
Work at Solomon Page
Overview
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Overview
Our client, an entertainment company, is looking for an Executive Assistant to support three VPs in Studio Technology for a 12 month contract! Please note, this role will work a hybrid schedule.
Responsibilities:
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .
Opportunity Awaits.
Responsibilities:
- Act as the first point of contact for the office of three VPs
- Perform administrative duties including screening and routing phone calls, managing calendars, processing invoices and expense reports, creating presentation material, scheduling meetings, and ensuring timely and effective communications
- Perform the role of a proactive partner and collaborator to the VPs
- Provide additional office support such as photocopying, scanning, tracking documents, data entry, word processing, and ordering supplies
- Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office
- Create presentations using PowerPoint, Microsoft Word, and other software
- Support preparation of monthly and quarterly reports
- Interface with various departments and external organizations
- Participate in the secretarial team, providing backup to other assistants and contributing to common administrative duties
- Assist with correspondence and prepare responses to routine inquiries
- Communicate effectively with Executive and Senior Executives
- Post, update, and maintain documents to SharePoint and other collaboration sites
- Track and manage special projects as needed
- Coordinate Townhalls and Events for Shared services, as well as assisting with Studio Technology events
- Work with both on-site and third-party caterers for lunch meetings
- Build and maintain good relationships with partners and trusted vendors, internal and external
- Bachelor's degree in a related field
- 4+ years of administrative experience supporting senior-level executives in a corporate environment
- General knowledge and/or experience in the Technology industry
- SAP Casual Buyer and T&E Proxy experience
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Teams
- Proficient in Airtable
- Proficient in SAP transaction support or with sufficient system experience to learn quickly
- Excellent written, verbal, and interpersonal communication skills
- Ability to effectively and professionally interface with high-level executives, clients, business associates, and employees
- Ability to work effectively in a team environment
- Ability to handle confidential and sensitive information
- A self-starter with the ability to anticipate issues and proactively problem solve
- Strong organizational and follow-through skills
- Proven experience in multi-tasking and working with multiple people and priorities
- Ability to manage time wisely and prioritize effectively in a fast-paced environment
- Demonstrate flexibility and professionalism in an environment where change is constant
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .
Opportunity Awaits.