Netia
Executive Assistant, Office of Communications (Job ID: 2024-3606)
Netia - Washington, District of Columbia, us, 20022
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Executive Assistant, Office of Communications (Job ID: 2024-3606) Join to apply for the
Executive Assistant, Office of Communications (Job ID: 2024-3606)
role at
Netia . Overview
Please make sure you read the following details carefully before making any applications. Join one of the most influential, most quoted and most trusted think tanks! The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level. With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. Position Location:
This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of at least two days of remote work each week. Responsibilities Ready to contribute to Brookings success? The Executive Assistant, Office of Communications provides a broad range of Operations administration within the Office of Communications, including executive administrative support for the Vice President and Managing Director. Works closely with Office of Communications (COMM) senior management, the Executive Office (EO), and peers across the Institution to coordinate efficient and effective operations for the Central Communications office. Administrative Support for the Vice President and Managing Director (40%) Serves as central point of contact for internal and external requests to the Central Communications office that require the attention of the Vice President (VP) and/or Managing Director, answering questions in a timely way, using acquired knowledge of Central Comms and sound judgment. Keeps the VP and Managing Director informed of items that arise throughout the day; uses discretion and judgment to suggest solutions and/or opportunities. Tracks action items for the VP and Managing Director to manage and ensure appropriate and timely follow up on internal and external requests for information or decision. Works with the VP and Managing Director to distribute invitations, agendas, and materials for regular communications meetings. Helps draft, edit, and finalize concept notes, background memos, briefings, talking points, and other written materials in support of communications initiatives. Provides comprehensive administrative support for the VP, including arranging and coordinating the VP’s daily and long-term schedule. Prepares travel arrangements and itineraries for the VP. Handles all expenses and reimbursement for the VP. Handles and coordinates confidential information with complete discretion. Operations Support for the Office of Communications (50%) Under the supervision of the Managing Director, handles invoicing, contract routing, and monthly expense reports for the office. Supports the Managing Director with coordinating recruitment processes. Performs tasks related to onboarding staff and interns. Assists with Staff Engagement to foster an environment of belonging among all Central Communications Staff. Provides office management services, including serving as primary point-of-contact for organizing and maintaining supplies. Serves as a point of contact for the facilities needs of the program. Monitors shared inboxes as assigned. Actively contributes to internal team and/or organizational work that shapes our systems and our culture. Communications and Project Support (10%) Supports integrated communications and outreach campaigns. Helps proofread, edit, and vet written materials. Prioritizes conflicting needs, handling matters expeditiously and proactively. Provides on and off-site event support as required. Helps maintain guides for internal processes and coordination. Other duties as assigned. Seniority level:
Mid-Senior level Employment type:
Full-time Job function:
Administrative Industries:
Telecommunications
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Executive Assistant, Office of Communications (Job ID: 2024-3606)
role at
Netia . Overview
Please make sure you read the following details carefully before making any applications. Join one of the most influential, most quoted and most trusted think tanks! The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level. With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. Position Location:
This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of at least two days of remote work each week. Responsibilities Ready to contribute to Brookings success? The Executive Assistant, Office of Communications provides a broad range of Operations administration within the Office of Communications, including executive administrative support for the Vice President and Managing Director. Works closely with Office of Communications (COMM) senior management, the Executive Office (EO), and peers across the Institution to coordinate efficient and effective operations for the Central Communications office. Administrative Support for the Vice President and Managing Director (40%) Serves as central point of contact for internal and external requests to the Central Communications office that require the attention of the Vice President (VP) and/or Managing Director, answering questions in a timely way, using acquired knowledge of Central Comms and sound judgment. Keeps the VP and Managing Director informed of items that arise throughout the day; uses discretion and judgment to suggest solutions and/or opportunities. Tracks action items for the VP and Managing Director to manage and ensure appropriate and timely follow up on internal and external requests for information or decision. Works with the VP and Managing Director to distribute invitations, agendas, and materials for regular communications meetings. Helps draft, edit, and finalize concept notes, background memos, briefings, talking points, and other written materials in support of communications initiatives. Provides comprehensive administrative support for the VP, including arranging and coordinating the VP’s daily and long-term schedule. Prepares travel arrangements and itineraries for the VP. Handles all expenses and reimbursement for the VP. Handles and coordinates confidential information with complete discretion. Operations Support for the Office of Communications (50%) Under the supervision of the Managing Director, handles invoicing, contract routing, and monthly expense reports for the office. Supports the Managing Director with coordinating recruitment processes. Performs tasks related to onboarding staff and interns. Assists with Staff Engagement to foster an environment of belonging among all Central Communications Staff. Provides office management services, including serving as primary point-of-contact for organizing and maintaining supplies. Serves as a point of contact for the facilities needs of the program. Monitors shared inboxes as assigned. Actively contributes to internal team and/or organizational work that shapes our systems and our culture. Communications and Project Support (10%) Supports integrated communications and outreach campaigns. Helps proofread, edit, and vet written materials. Prioritizes conflicting needs, handling matters expeditiously and proactively. Provides on and off-site event support as required. Helps maintain guides for internal processes and coordination. Other duties as assigned. Seniority level:
Mid-Senior level Employment type:
Full-time Job function:
Administrative Industries:
Telecommunications
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