Apex Systems
Event Planner
Apex Systems - San Francisco, California, United States, 94199
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Overview
Client: CZI
Do you have the following skills, experience and drive to succeed in this role Find out below. Position: Event Planner Location: Redwood City, CA Contract Length: 9 months Pay Rate: 40 - 50/hr Key Responsibilities Plan and execute multi-day, in-person scientific events, including grantee meetings, workshops, and hackathons. Lead planning meetings, develop event timelines, and coordinate logistics with staff to ensure timely execution within budget. Serve as the primary point of contact for internal stakeholders, meeting attendees, and external partners. Manage all logistical aspects of events, including registration, attendee tracking, presentation materials, participant travel and lodging, and budget oversight. Liaise with vendors, negotiate contracts, and oversee vendor relationships to ensure high-quality service. Lead on-site event production and coordination, including venue setup, guest reception, vendor management, and troubleshooting as needed. Collaborate with the broader Events & Engagement Team to support additional initiatives as required. Qualifications & Experience 5+ years of experience planning and executing high-profile, multi-day, in-person events of varying scales. Strong understanding of event management principles, operations logistics, and event technology. Ability to work independently and collaboratively in a dynamic environment. Proven ability to prioritize, manage shifting priorities, and handle multiple time-sensitive projects simultaneously. Exceptional interpersonal, communication, time management, and customer service skills. Highly organized, detail-oriented, and proactive in problem-solving. Strong ability to communicate effectively with diverse stakeholders, including executives, vendors, and event participants. Flexibility, adaptability, and a strong sense of responsibility in managing events from concept to execution. Proficiency in Microsoft Office Suite and Google Workspace. Familiarity with Airtable is a plus. Certified Meeting Professional (CMP) certification or similar credentials preferred.
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Do you have the following skills, experience and drive to succeed in this role Find out below. Position: Event Planner Location: Redwood City, CA Contract Length: 9 months Pay Rate: 40 - 50/hr Key Responsibilities Plan and execute multi-day, in-person scientific events, including grantee meetings, workshops, and hackathons. Lead planning meetings, develop event timelines, and coordinate logistics with staff to ensure timely execution within budget. Serve as the primary point of contact for internal stakeholders, meeting attendees, and external partners. Manage all logistical aspects of events, including registration, attendee tracking, presentation materials, participant travel and lodging, and budget oversight. Liaise with vendors, negotiate contracts, and oversee vendor relationships to ensure high-quality service. Lead on-site event production and coordination, including venue setup, guest reception, vendor management, and troubleshooting as needed. Collaborate with the broader Events & Engagement Team to support additional initiatives as required. Qualifications & Experience 5+ years of experience planning and executing high-profile, multi-day, in-person events of varying scales. Strong understanding of event management principles, operations logistics, and event technology. Ability to work independently and collaboratively in a dynamic environment. Proven ability to prioritize, manage shifting priorities, and handle multiple time-sensitive projects simultaneously. Exceptional interpersonal, communication, time management, and customer service skills. Highly organized, detail-oriented, and proactive in problem-solving. Strong ability to communicate effectively with diverse stakeholders, including executives, vendors, and event participants. Flexibility, adaptability, and a strong sense of responsibility in managing events from concept to execution. Proficiency in Microsoft Office Suite and Google Workspace. Familiarity with Airtable is a plus. Certified Meeting Professional (CMP) certification or similar credentials preferred.
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