Onsite Community Manager Job at ACCESS | MANAGEMENT ∙ REALTY ∙ MA...
ACCESS | MANAGEMENT ∙ REALTY ∙ MAINTENANCE ∙ LIFESTYLE - Fort Myers, FL, United States, 33916
Work at ACCESS | MANAGEMENT ∙ REALTY ∙ MAINTENANCE ∙ LIFESTYLE
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Why is Access Management an Employer of Choice?
We believe in fostering a positive and supportive work environment that values our employees' well-being. If you're excited about the prospect of joining our team and experiencing these benefits firsthand, we invite you to apply today!
Comprehensive Benefits Package
Medical/Dental/Vision insurance-Percentage of premium covered by Access Management for all full time positions
9 paid days off
40 hours PTO available after 90 days of employment
40 hours PTO available after 6 months of employment
Matching 401k plan
$15,000 Employer paid life insurance available for all fulltime positions with option to purchase additional coverage
Professional development opportunity
Short and long term disability available
Accidental Death and Dismemberment Plan
Hospitalization Plan
The next step you take in your career is to check out our job description and submit your application-let's explore the possibilities together.
The Community Association Manager is responsible for providing the overall supervision of the Community, including, but not limited to, property inspections & overall property maintenance, vendor & contract management, budgeting & invoice processing, interacts with internal and external customers including homeowners, vendors, board members and committee members. Performs all duties in accordance with company policies, processes and procedures and within the realm of the management philosophy.
Essential Duties & Responsibilities
- Supervise the operation and administration of the community association in accordance with management agreement and the Association's policies and procedures.
- Act as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
- Perform/Direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
- Ensure community management tools are being effectively developed and utilized such as preventative maintenance calendar, action item list, resolution worksheets, timed agendas, RFPs & contracts, matrixes, committee charters, procurement procedures, operating budget, etc.
- Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
- Conduct CC&R Inspections, generate violation notices and enforcement process.
- Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
- Monitor delinquency rates and collections process.
- Attend Board meetings per the management agreement and community events as needed.
- Prepare Board packages according to established time frames.
- Ensure Board of Directors are aware of legal actions involving the Association.
- Maintain unit and contract files relating to the operations of the Association.
- Assist Board of Directors/ARB with architectural review process and/or routine inspections as necessary.
- Responsible for maintenance of records data base, including updating resident information.
- Responsible for routine and special project vendor management including procurement as well as performance evaluation as contracted.
- Coordinate and/or oversee inspection of building facilities and/or common area and arrange appropriate follow up actions as required.
- Oversee the AP process in accordance with home office processes and procedures.
- Draft Annual Budget in coordination with association controller and Board of Directors.
- Other duties as assigned.
- Practice and adhere to Access Management’s Service Standards.
- Conduct business at all times with the highest standards of personal, professional and ethical standards.
- Perform or assist with any operations as required to maintain workflow and to meet schedules.
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing duties.
- Follow all policies and Standard Operating Procedures as instructed by management.
- Perform any range of special projects, tasks and other related duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
- Association Governance: Expertise in guiding boards through policy-making, meetings, elections, and governing document enforcement.
- Financial Management: Proficient in budgeting, financial reporting, reserve studies, and overseeing collections and assessments.
- Vendor & Contract Management: Skilled in negotiating and supervising service contracts (landscaping, maintenance, security, etc.).
- Resident Relations: Strong interpersonal skills to address resident concerns, enforce community rules tactfully, and foster community engagement.
- Maintenance Oversight: Coordination of property inspections, capital improvement projects, and preventive maintenance.
- Regulatory Compliance: In-depth knowledge of applicable laws (e.g., Davis-Stirling Act, Florida Statutes, etc.), depending on region.
- Technology Proficient: Experience in Vantaca preferred.
- 3-5 years experience in an LCAM role preferred
- Current Florida Community Association Manager License Required
Company issued laptop, mobile phone allowance, printer, office equipment.
Physical Requirements/Working Environment
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to lift 25 lbs.
- Must be able to sit for extended periods of time.
- Must be able to stand for long periods of time and be able to freely move about the office and the property.
- Must be able and willing to work a variety of hours in order to meet the requirements of the position, including evenings, weekends, and holidays.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
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Marketing and SalesIndustries
Hospitality
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