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The Expeditor is responsible for the smooth and efficient operation of the construction and maintenance scheduling and office functions for a downtown commercial real estate company. Previous scheduling experience is preferred. This is a fast-paced and detail-orientated position that keeps the work orders, supply deliveries and construction projects work moving. This individual is highly motivated, with very good organization, technical and communication skills. Position is full-time in our corporate downtown office Monday-Friday 8:30am-5pm with a one-hour lunch.

The Expeditor's responsibilities are as follows:

• Regularly communicate with the Project Managers to coordinate workflow, schedules, and status updates
• Act as a primary point of contact for Tenants and sub-contractors
• Maintain all job folders within designated file structures
• Responsible for contacting subcontractors for documentation follow-up and tracking all project documentation on a tracking spreadsheet
• Run weekly reports and communicate with project team coordinates supplies needed for job site
• Order office supplies
• Answer multi-line phone
• Stamp outgoing mail
• Distribute mail
• Serves as backup for Columbus/Cincinnati Expeditor via email and phone
• Coordinate weekly tenant appreciation events
• Assist Accounting with the Coding, approving, and submitting invoices for payment
• This role interacts with internal team members, subcontractors, clients, and vendors.

The Expeditor's Skills and Abilities should include:

• Ability to utilize software programs and assist the Operations Manager, Building Managers, and contractors with administrative tasks such as document creation
• Organizational skills in order to juggle multiple projects with accuracy and timeliness
• Strong interpersonal skills, friendly and outgoing with an emphasis on customer service
• Adept at multi-tasking while remaining calm and poised under pressure
• Collaborate with the team and also independently to accomplish the tasks assigned

The Expeditor's Education and Experience must consist of at least the following:

• High School Diploma or equivalent
• At least one year of related experience in a customer/client serving role, preferably in commercial maintenance or with a subcontractor
• Proficient in the use of technology and Microsoft Office; Excel, SmartSheets, and HelloSign is a plus

Compensation details: 26-26 Hourly Wage

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