Universities of Wisconsin
Executive Assistant Chancellor's Office and Marketing & Universit...
Universities of Wisconsin - Green Bay, Wisconsin, United States, 54344
Work at Universities of Wisconsin
Overview
- View job
Overview
Current Employees and Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Position Title: Executive Assistant Chancellor's Office and Marketing & University Communication
Job Category: Academic Staff
Employment Type: Regular
Job Profile: Executive Assistant I
Job Duties:
This position reports to the Chancellor's Office Chief of Staff and provides administrative support to the Chancellor's Office, the Marketing and University Communication Office, the Vice-Chancellor for Advancement and Community Engagement, and the Council of Trustees. This individual will be responsible for independently performing administrative functions critical to the success of the executive offices in a confidential, time-sensitive, fast-paced environment. The position is expected to manage small projects, interact with internal and external stakeholders to cultivate and maintain relationships, and support the work of the Cabinet.
Key Job Responsibilities:
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Develops and facilitates communications of varying complexity between various internal and external stakeholders Compiles, screens, and evaluates correspondence and reports and recommends action Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication Monitors budgets, and enters, reviews and approves expenditures Schedules logistics for meetings, conferences, and travel and organizes schedules
Department:
Chancellor's Office
Compensation:
Minimum compensation of $48,910
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
Required Qualifications: Associate's degree at time of application Proficiency in conveying information clearly and engagingly, both in writing and verbally. Ability to manage multiple projects, including planning, execution, and evaluation with strong attention to detail.
Preferred Qualifications: Demonstrated ability to use generative artificial intelligence to advance workflow and improve office efficiencies 3 years of experience in executive leadership support Multilingual in Spanish, Hmong, Oneida, or Somali Experience in a higher education environment
Conditions of Appointment:
A criminal conviction investigation and pre-work screen examination will be conducted on the finalist(s). A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.
The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
How to Apply:
Click the Apply button and follow the prompts on the screen.
Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents: Cover letter specifically addressing qualifications for the essential job functions Resume
Application Deadline:
To ensure consideration, please submit application materials by Sunday August 3, 2025.
Contact Information:
Human Resources
Phone: (920) 465-2390
Email: jobs@uwgb.edu
The Successful Candidate
The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.
In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.
Employee Misconduct
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked.
Confidentiality Statement
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).
Annual Security Report
For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.
EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
Position Title: Executive Assistant Chancellor's Office and Marketing & University Communication
Job Category: Academic Staff
Employment Type: Regular
Job Profile: Executive Assistant I
Job Duties:
This position reports to the Chancellor's Office Chief of Staff and provides administrative support to the Chancellor's Office, the Marketing and University Communication Office, the Vice-Chancellor for Advancement and Community Engagement, and the Council of Trustees. This individual will be responsible for independently performing administrative functions critical to the success of the executive offices in a confidential, time-sensitive, fast-paced environment. The position is expected to manage small projects, interact with internal and external stakeholders to cultivate and maintain relationships, and support the work of the Cabinet.
Key Job Responsibilities:
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Develops and facilitates communications of varying complexity between various internal and external stakeholders Compiles, screens, and evaluates correspondence and reports and recommends action Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication Monitors budgets, and enters, reviews and approves expenditures Schedules logistics for meetings, conferences, and travel and organizes schedules
Department:
Chancellor's Office
Compensation:
Minimum compensation of $48,910
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
Required Qualifications: Associate's degree at time of application Proficiency in conveying information clearly and engagingly, both in writing and verbally. Ability to manage multiple projects, including planning, execution, and evaluation with strong attention to detail.
Preferred Qualifications: Demonstrated ability to use generative artificial intelligence to advance workflow and improve office efficiencies 3 years of experience in executive leadership support Multilingual in Spanish, Hmong, Oneida, or Somali Experience in a higher education environment
Conditions of Appointment:
A criminal conviction investigation and pre-work screen examination will be conducted on the finalist(s). A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.
The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
How to Apply:
Click the Apply button and follow the prompts on the screen.
Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents: Cover letter specifically addressing qualifications for the essential job functions Resume
Application Deadline:
To ensure consideration, please submit application materials by Sunday August 3, 2025.
Contact Information:
Human Resources
Phone: (920) 465-2390
Email: jobs@uwgb.edu
The Successful Candidate
The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.
In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.
Employee Misconduct
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked.
Confidentiality Statement
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).
Annual Security Report
For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.
EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.