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LIBRARY EVENT SPACE & TENANT COORDINATOR

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Job Summary
The Library Event Space and Tenant Coordinator is responsible for overseeing the operation and management of the event and tenant spaces at the Park City Library. This position administers tenant contracts and directly manages tenant relations in addition to optimizing the event space and rental activities in the building.

Pay range: $32.90-$40.30 per hour

Typical Duties

• Manages and optimizes all event spaces within the library for public, private, and non-profit events serving the City.
• Optimizes event spaces by managing furniture, equipment, and supplies available to tenants and renters, ensuring functionality and maintenance of equipment and room conditions.
• Establishes and maintains effective working relationships with coworkers, supervisors, tenants, the general public, and community organizations and groups.
• Utilizes software and hardware for communication with tenants, reservation systems, rule and policy communication, door access, and acknowledgment and contract management.
• Manages fee schedules, contractual agreements, approved vendors, and policies for tenant and event spaces. Liaises with Library Board and City Council for modifications and approval.
• Acts as a master trainer for technology training for tenants, renters, and library staff.
• Coordinates room readiness, scheduling of facility access, and room check-out process.
• Serves as a projectionist for technology administration for auditorium events and oversees contracted projectionists, as needed.
• Serves as liaison between other departments such as Special Events, Building Maintenance, Parking, etc.
• Organizes door access and holiday closures for the building.
• Serves as backup on the library information desk, as needed.

Minimum Qualifications

• Bachelor’s Degree in a related field or 4+ years of experience in event space oversight.
• Proficiency with computer software and technology-related scheduling, contract management, and technical training in audio-visual equipment.

Preferred Qualifications

• Experience establishing, writing, and maintaining contracts.
• Prior experience in event management of multiple locations and users.

Working Conditions

• The employee must occasionally lift more than 30 pounds and push/pull a cart with up to 100 pounds of books, supplies, and equipment.
• Work is performed indoors in a public library and office setting.
• Periodic exposure to stressful situations.
• Non-traditional working hours which may include evenings and weekends.

Seniority level: Entry level

Employment type: Full-time

Job function: Strategy/Planning and Information Technology

Industries: Government Administration