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Content Summary: Media Buyer and Marketing Coordinator at Austin, for Austin Energy

Media Buyer and Marketing Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

Position Information

Posting Title: Media Buyer and Marketing Coordinator
Job Requisition Number: AE503998
Position Number: 107998
Job Type: Full-Time
Division Name: Marketing Communications

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Marketing, Business, or related field plus four (4) years of relevant work experience.
• Related experience may substitute for education up to a maximum substitution of four (4) years.

Licenses and Certifications Required:

None

Notes to Applicants: Love managing the fine print? We’re looking for a Media Buyer to join our team to support strategic media buys, manage vendor relationships and help ensure flawless delivery of our marketing and communications content across diverse platforms.

What you’ll do:

• Manage procurement needs for Corporate Communications team.
• Process invoices in line with business unit and campaign budgets, ensuring accurate reconciliation and reporting.
• Organize and coordinate advertising agreements for timely placement of advertising across multiple channels.

What you’ll bring:

• Strong attention to detail, especially when working with numbers and timelines.
• Ability to juggle multiple projects at once.
• A proactive approach to identifying new opportunities and solving problems.

Preferred Qualifications

• Knowledge of City of Austin procurement processes and tools (Maximo, eCAPRIS, eCOMBS, Procards).
• Experience in media buying, advertising or marketing.
• Familiarity with media buying strategies for crisis communications, especially relevant in the utility sector during outages or emergency events.
• Demonstrated experience working for an electric or publicly owned utility.
• Experience maintaining department task order lists, requesting new ones or retiring old ones as needed.
• Proficiency coordinating, managing department subscription agreements (publications and cloud-based software solutions).
• Experience using Excel for budget tracking and reporting.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Oversees advertising and marketing media buys.
• Coordinates and tracks asset creation, edits, approval, and delivery between staff and vendors.
• Negotiates terms and conditions of advertising sales contracts.
• Reviews and approves payment of invoices for contracted services for payment processing within payment and budget cycles.
• Organizes all logistics related to the timely placement of advertising and marketing content on the contracted channels, platforms, and venues.
• Reviews, approves, and reconciles accounts payable and accounts receivable activities for assigned programs.
• Develops, maintains, and monitors goals, objectives, added value, spending, and budgets for advertising and marketing programs.
• Identifies and monitors advertising opportunities, maintains vendor inventory information, and updated media kits.
• Develops and maintains relationships with media sales representatives to stay informed of latest advertising packages and opportunities.
• Coordinates production of marketing materials within budget and timelines.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of sales techniques, market segmentation, and customer account management.
• Knowledge of contract compliance and management principles, techniques, etc.
• Knowledge of marketing principles, techniques, methodologies, etc.
• Knowledge of advertising principles, techniques, methodologies, etc.
• Knowledge of basic accounting principles.
• Knowledge of City practices, policies, and procedures.
• Knowledge of fiscal planning and budget preparation.
• Knowledge of industry best practices.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in data analysis and problem solving.
• Skill in using computers and related software.
• Skill in planning and organizing.
• Ability to negotiate.
• Ability to effectively manage multiple programs, projects, and priorities.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with City employees and the public.

Criminal Background Investigation

This position has been approved for a Criminal Background Investigation.

EEO/ADA

The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation.

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