CAN Community Health is hiring: Marketing & Events Coordinator in...
CAN Community Health - Tampa, Florida, United States, 33602
Work at CAN Community Health
Overview
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Overview
Statement of Purpose:
CAN Community Health is seeking a dynamic and detail-oriented Marketing & Events Coordinator to support marketing initiatives, community programs, plan and executive events, and manage the volunteer program. The coordinator's responsibilities include but are not limited to: Marketing & Community Programs Support Event Planning & Coordination Volunteer Program Management Sponsorship & Fundraising Coordination Must be skilled in the use of institutional databases and research methods, as well as administrative duties.
CAN Values: Recognize and affirm the unique and intrinsic worth of each individual. Treat all those we serve with compassion and kindness. Act with absolute honesty, integrity, and fairness in the way I conduct my business and the way I live my life. Trust my colleagues as valuable members of our healthcare team and pledge to treat one another with loyalty, respect, and dignity. Volunteer Management (25%) Strategic Planning: Develop and implement a strategic volunteer management plan that aligns with the organization's mission and goals. This includes setting clear objectives for the volunteer program and outlining the strategies to achieve them. Volunteer Engagement and Retention: Foster a positive, inclusive, and supportive environment for volunteers. Implement recognition programs and events to appreciate and motivate volunteers, enhancing their commitment to the organization. Additionally, keeping new and existing outreach special event volunteers informed about the organization and volunteer opportunities. Program Evaluation: Regularly assess the effectiveness of the volunteer program. Gather feedback from volunteers and staff to make data-driven improvements to volunteer recruitment, training, and retention strategies. Policy Development: Create and update volunteer policies and procedures to ensure compliance with legal standards and best practices in volunteer management. Additionally, preparing codes of conduct and operating procedures to uphold the organization's values. Volunteer Advocacy: Act as a liaison between the organization and its volunteers. Advocate for the needs and interests of volunteers within the organization to ensure they have the necessary resources and support. Reporting and Analysis: Generate regular reports on volunteer contributions, program outcomes, and other metrics. Manage the volunteer database to inform organizational decision-making and demonstrate the impact of the volunteer program to stakeholders. Budget Management: Oversee the budget for the volunteer program. Ensure that resources are allocated effectively and that expenditures are within budgetary constraints. Professional Development: Stay informed about trends and developments in volunteer management. Participate in professional networks and attend workshops or conferences to enhance skills and knowledge. Volunteer Recruitment: Advertising for, screening, and recruiting volunteers via various technologies, providing them with training and support, tracking their performance, and keeping records of their activities via online Volunteer database, Rosterfy. Promotion: Using marketing tools such as outreach programs, e-mails, and outreach special event volunteers' databases. Volunteer Placement: Matching outreach special event volunteers to opportunities that suit their skill sets and ensuring they understand their responsibilities and receive the proper training. Additionally, keeping schedules and records of outreach special event volunteers' work within the database.
Event Planning & Coordination (25%): Plan and execute community events, fundraisers, and awareness campaigns. Coordinate logistics, including venue rentals (Ybor & St. Petersburg), vendor contracts, catering, and audiovisual needs. Maintaining a calendar of major outreach activities, including but not limited to community events, workshops, appearances, and other communication opportunities. Works in partnership and collaboration with the Director of Community Programs on major administrative duties pertaining to CAN's annual community sponsorships including but not limited to the following: Internal notification to local team. Execution of sponsorship benefits requiring volunteers and outreach events. Internal/external communication with key stakeholders, including kick-off calls and check-ins including regular agendas and minutes to ensure key details are held for events requiring volunteers. Creative discussions and development per the unique needs of an event. Volunteer management and schedule. Regular collaboration with local leader, and official ‘hand-off.' Collaborates with the Director of Community Programs and Prevention Department on reviewing community sponsorships on a regular and annual basis, including monitoring and evaluation of return of investment (ROI) community impact. Provides in-person support to major sponsorship events, 6 – 10 times per year, pending market need. Provides best practice event management consultation and coordination to fellow departmental leaders. Acts as a leader and key contact for external organizations we are sponsoring, liaising key needs. Community Programs (15%)
Nurturing new and old relationships with collaborative partners in line with community engagement goals per market. Preparing codes of conduct and operating procedures to uphold the organization's values. Ensuring the organization's purpose is conveyed to the public. Collecting and analyzing data on local demographics, developing results, and presenting the conclusions to the relevant departments. Creating activities to supplement and support staff needs. Performing administrative duties, such as overseeing mailings, organizing travel, monitoring budget information, and reporting on financial issues. Assisting in organizing special events, including donor/volunteer appreciation events and other fundraising initiatives.
Administrative (10%) Assists the Director of Community Programs in maintaining the database. Logistical support Planning and organizing events, including site selection, purchasing supplies, and being the point of contact. Fundraising and outreach: Assisting with fundraising and community outreach activities as needed. Promotes and practices CAN Community Health Inc's mission and values and follows its policies and procedures. Ensures confidentiality is maintained by entire team regarding patient/client information in accordance with HIPAA, professional and departmental standards.
Requirements:
Marketing & Events Coordinator Requirements A bachelor's degree from an accredited institution in Public Health, Marketing, Journalism, Public/Media relations, or related field preferred. At least 3 years of experience in the field. Strong industry knowledge. Excellent communication, interpersonal, and leadership skills. Strong organizational and management skills. Experience with institutional databases, public access sites, and primary research skills. Good reporting, technical, and statistical skills. Experience with budget management. Promotes and practices CAN Community Health Inc's mission and values and follows its policies and procedures. Ensures confidentiality is maintained by entire team regarding patient/client information in accordance with HIPAA, professional and departmental standards.
Competencies: Leadership Strategic Thinking/Problem Solving Results Driven Communication Interpersonal Skills Decision Making Customer Service
Knowledge, Skills and Abilities Required: Ability to work with minimal supervision. Ability to research projects. Excellent people manager, open to direction, suggestions, and commitment to get the job done. Delegates responsibility effectively. High comfort working in a diverse environment. CAN Required Trainings: General Orientation HIPAA Sexual Harassment Violence in the Workplace HIV/AIDS Health Stream Courses (as assigned)
Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, audio visual, telephones, photocopiers, filing cabinets and fax machines.
Physical Requirements: Neat, professional appearance. Sedentary- Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly in lift, carry, push, pull, or otherwise move objects. Involves sitting most of the time but may involve walking or standing for brief periods of time. Requires expressing or exchanging ideas by means of spoken word, visual and auditory acuity. Position Type/Expected Hours of Work: This position may require additional time above normal operating hours and on occasion weekend work. Travel: Travel is primary during the business day, although some out-of-area and overnight travel may be expected. Domestic travel 1x per month for 2-3 business days. Onsite participation in 6-10 major sponsorship events. Must be able to operate a motor vehicle and have valid insurance and driver's license. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Responsible To:
Director of Community Programs
CAN Community Health is an equal opportunity employer that is committed to diversity and values the ways in which we are different. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law.
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