Marcus & Millichap
Executive Assistant / Marketing Coordinator Job at Marcus & Milli...
Marcus & Millichap - Irvine, California, United States
Work at Marcus & Millichap
Overview
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Overview
Marcus & Millichap is a dynamic real estate firm dedicated to delivering exceptional service to our clients. We are seeking a talented and motivated Executive Assistant / Marketing Coordinator to join our team. This role provides an exciting opportunity to contribute to various aspects of our business, including marketing, administrative support, and brokerage operations.
Key Responsibilities: Marketing & Administrative Support
Qualifications:
Key Responsibilities: Marketing & Administrative Support
- Prepare marketing proposals and presentation materials using existing templates or by creating new ones based on team feedback.
- Gather and analyze sales and rent comparables.
- Maintain a document management system for marketing deliverables and transaction-related materials.
- Respond to property information requests and manage email databases.
- Coordinate professional aerial photography and develop marketing packages.
- Use Adobe Creative Suite to create visually appealing marketing materials.
- Research property information on platforms like CoStar and LandVision.
- Market listings through email campaigns, social media platforms (LinkedIn, Facebook, Instagram, X), and listing sites (Crexi, CoStar).
- Update the team website with new listings.
- Utilize templates to create professional proposals, customizing details like net proceeds and fee structures.
- Conduct research using platforms such as CoStar, LandVision, and Crexi to identify comparable properties.
- Draft legally binding agreements (Representation and Purchase Agreements).
- Track and manage transaction pipelines using Marcus & Millichap's proprietary software.
- Organize and compile due diligence materials.
- Monitor escrow timelines, coordinate closings, and manage post-closing activities (press releases, client gifts).
- Communicate effectively with clients, escrow officers, and title companies.
Proposals & Opinions of Value
Transaction Coordination
Qualifications:
- Experience: Minimum 3+ years in commercial real estate, transactions, or administrative roles (experience with contracts is a plus).
- Skills: Proficient in Adobe Creative Suite and Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
- Strengths: Strong organizational skills, attention to detail, and excellent written and verbal communication.
- Attributes: Team-oriented, reliable, adaptable, and self-motivated.
- Familiarity with marketing platforms like Constant Contact is a plus.