Executive Assistant for the CEO/Executive Producer
Star Entertainment - Boca Raton, Florida, us, 33481Work at Star Entertainment
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Overview
The Executive Assistant assists the CEO/Executive Producer by filtering and attending to the day-to-day functions that are part of the executive's role so that the CEO can focus on high-level leadership and strategy functions.Job Tasks
Prepares and organizes shoots for tapings in Burbank, California.Works directly with the CEO/Executive Producer to support all aspects of daily work routine.Manages schedules and keeps CEO/Executive Producer advised of time-sensitive and priority issues, ensuring appropriate follow-up.Drafts, reviews and sends communications on behalf of the company.Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings.Answers and responds to phone calls, communicates messages and information.Prioritizes emails and responds when necessary.Coordinates travel arrangements.Maintains various records, contracts and documents.Routinely performs a wide variety of support duties.Attends meetings and takes notes of discussion; prepares the initial draft of minutes and summaries.Educational and Training Requirements
Associate or bachelor’s degree preferred.Minimum 2+ years prior experience in supporting a senior executive or team.Knowledge, Skills and Abilities
Comfortable interacting with high-level VIPs and celebrities.Must be highly organized and have excellent interpersonal skills.Superb written and verbal communication skills.Excellent time management skills.Ability to work independently in a fast-paced environment.Must be creative, hardworking, and entrepreneurial-minded.Highly motivated and able to withstand pressure as the job can be challenging.Must be able to travel locally and nationally.Effective critical thinking and problem-solving abilities.Aptitude for learning new software and systems.Excellent computer skills, including the Microsoft Office Suite.Knowledge of CRM preferred.Resourceful, can-do attitude.
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