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Executive Assistant - Journal, Sentinel, Herald Editorial

Job Category:

Executive Asst

Making sure you fit the guidelines as an applicant for this role is essential, please read the below carefully. Requisition Number:

EXECU001511 Posted:

February 14, 2025 Employment Type:

Full-Time Locations Showing 1 location Description

Department: Journal, Sentinel, Herald Editorial SUMMARY The Executive Assistant provides executive support to the Editor and Managing Editor, and administrative support to the Journal, Sentinel, Herald editorial team, particularly to the operations and editing/publishing processes of the department. The incumbent serves the needs of the editors and staff with outstanding efficiency, organization, and communication. The EA is tech-savvy, manages Editor communication, tasks, and approvals, and coordinates prompt communication with contributors to the periodicals. The position also serves as a key liaison with the broader Church, maintaining coordination with TMC departments such as the Treasurer’s Office, Human Resources, Facilities, and more. The incumbent manages an array of administrative, support, and publishing tasks, including participation in the Web Team, which publishes content to JSH-Online. ESSENTIAL DUTIES AND RESPONSIBILITIES Executive support to the Editor and Managing Editor (50%) Manages the Editor’s calendar and supports the administration of editorial scheduling and calendars, including creating, maintaining, and coordinating various publishing Trello boards. In coordination with staff editors, prioritizes and sets up editing and approvals for Editor using existing or new online tools. Manages Editor correspondence, including drafting responses and internal communications. Coordinates contributor correspondence via email and Salesforce with editors and the Customer Care Center. Generates monthly reports to Directors with inputs from editors and product managers. Supports the development, planning, and execution of department retreats. Coordinates the annual review process. Supports the onboarding of new JSH employees. Department administrative and financial support and coordination (30%) Provides office management and administration:

Makes purchases and facilitates work orders on behalf of the department; coordinates with the Treasurer’s Office, Facilities, and Human Resources. Maintains and updates org charts, staff lists, distribution lists, and Slack channels in coordination with Trustee Executive Assistant. Participates on the Third Floor Admin Team; serves as backup to Trustee EA on certain tasks as needed. Provides tech support to department staff in coordination with the Service Desk. Processes department mail, including submissions to the periodicals; maintains JSH displays on the Third Floor. Serves as department evacuation coordinator.

Provides support and coordination to financial activities:

Processes and submits payments to contributors. Coordinates requisition requests and contracts for outside contractors, including translators and proofreaders. Supports department expense reporting and credit card purchasing. Processes and submits Radio Kinshasa advance and honoraria payments.

Web publishing and Bible Lens support (20%) Publishes select digital articles to JSH-Online; backs up web publishing team as needed. Supports the Bible Lens process by providing Bible translations citations and choosing options for the weekly companion article. STAFF MANAGEMENT AND JOB CONTACTS Reporting Relationships Supervisor: JSH Operations Manager Regular Contacts This position has regular contact with Editor, Managing Editor, Editorial staff, Product Managers, Treasurer’s Office, Human Resources, Customer Care Center, and Executive Assistant to the Trustees. JOB REQUIREMENTS Education/Experience This position requires a Bachelor’s degree and two to five years of professional work experience. Demonstrated administrative, written and oral communication, and technical skills are necessary. Knowledge/Skills Incumbent should be discerning, kind, proactive, efficient, and joyful. This position requires strong administrative, technical, organizational, communication, and problem-solving skills. Detail-oriented and highly motivated, the incumbent must have the ability to multi-task projects and deadlines. Initiative, flexibility, and confidentiality are paramount. The incumbent is expected to be a solid writer with outstanding interpersonal skills for effective communication and coordination with employees and management. Must have flexibility and willingness to adapt as needed. Provides technical assistance to Editorial staff as needed. Individual must have strong word-processing skills, including familiarity with Google Suite. Must be strong technically and willing to learn new software applications such as Zoom, Trello, Salesforce, Confluence, and Adobe products. Maintains a current understanding of technology and an ability to utilize new programs. Boston-based. Must enjoy working in a team environment with an open office plan. Christian Science Information Membership in The Mother Church required and Primary Class instruction preferred. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

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