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Studio Manager (Finance & Operations)

Siegel, formerly Robert Siegel Architects, is an award-winning architectural firm with offices in New York City and Katonah. We are known for innovative and future-forward design solutions that prioritize functionality, beauty, and sustainability. Our work spans student life, public, commercial, and residential projects, all driven by a belief in the transformative power of space-making 

We are seeking a Studio Manager (Finance & Operations) to oversee the financial and operational aspects of our practice. This key role ensures the business runs smoothly, allowing our design team to focus on delivering exceptional architecture. If you are highly organized, financially savvy, and passionate about operational efficiency, we’d love to hear from you.

About You

• You have at least 3–5 years of experience in finance, operations, or business administration, ideally within the architecture or design industry.
• You are highly organized, detail-oriented, and capable of managing multiple responsibilities efficiently.
• You have a strong financial acumen, including budgeting, forecasting, invoicing, and cash flow management.
• You are an excellent communicator, comfortable working with firm leadership, clients, vendors, and consultants.
• You thrive in a fast-paced, creative environment and enjoy problem-solving and implementing efficient systems.
• You are self-motivated, resourceful, and proactive, with an entrepreneurial mindset.

Primary Responsibilities

Finance & Business Operations:

• Manage firm-wide financial operations, including budgeting, forecasting, and financial reporting
• Oversee accounts payable/receivable, cash flow management, and invoicing
• Work closely with the firm’s financial advisors to ensure financial health
• Handle contracts, insurance, and risk management for projects and studio operations
• Implement and refine business processes to optimize operational efficiency

Studio & Administrative Management:

• Oversee daily studio operations, ensuring a productive and efficient workflow
• Maintain office systems, technology tools, and vendor relationships
• Ensure compliance with industry regulations, licensing, and professional standards
• Assist with business development and marketing coordination as needed

HR & Team Support:

• Support recruitment, onboarding, and HR administration, including payroll and benefits
• Foster a positive studio culture, supporting professional development and team engagement
• Manage scheduling, staffing, and resource allocation to keep projects on track

Your Qualifications 

• Minimum 3 years of experience in finance, operations, or studio management
• Bachelor's degree, with minimum 3.6 GPA, degree in business administration, finance, or a related field
• Strong knowledge of financial management, bookkeeping, and budgeting. 
• Exceptional organizational and technical skills with meticulous attention to detail
• Outstanding verbal and written communication abilities
• Demonstrated success in managing multiple projects simultaneously
• Self-motivated professional with an entrepreneurial mindset
• Ability to work independently and prioritize effectively
• Strong interpersonal skills for engaging with firm leadership, clients, and vendors
• Proficiency in architecture practice software, including financial, graphic design, project management applications, and Dropbox
• Native or business-level English fluency

Benefits

Competitive salary with twice-yearly bonus opportunities

401(k) with employer matching

Paid Time Off (PTO) and holidays

Professional development and mentorship program 

Competitive health and medical benefits

How to Apply

If this opportunity excites you, we’d love to hear from you! Please send the following materials as PDFs to work@siegel.design

• Cover letter explaining why you think you would be a good fit for us, and vice versa. If you are not a U.S. citizen, please describe your status to work in the United States.
• Resume

About Siegel

Siegel, formerly Robert Siegel Architects, an award-winning architectural firm based in New York City and Katonah, is known for innovative and future-forward design solutions. The firm focuses on creating buildings that are easy to use and beautiful to look at. With global expertise and a commitment to holistic design, Siegel delivers exceptional projects in various sectors, including student life, public, commercial, and residential. We believe in the transformative power of space-making. In performance-driven architecture. In innovation through lifelong learning. In the value of a well-crafted partnership.

Since 1991, diversity has fueled our innovation and success. Based in New York and Katonah, we believe that our staff's myriad cultures and backgrounds is essential to generating new ideas and insights into our work. At Siegel, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.