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LIBRARY ACQUISITIONS COORDINATOR

LIBRARY ACQUISITIONS COORDINATOR

POSITION TITLE: Library Acquisitions Coordinator

REPORTS TO: Director of Johnnie Mae Berry Library

POSITIONS SUPERVISED: none

BROAD FUNCTION

Responsible for daily financial operations of the Johnnie Mae Berry Library, including purchasing management and acquisition of materials. Provide information services to students, faculty, and staff.

Responsibilities And Duties

• Manage the acquisition of library resources including the following responsibilities:
• Place orders on the internet and by phone and email.
• Maintain record of items on order to ensure receipt.
• Receive and process materials, including creating records in the Library's automated system and recording receipt.
• Physically prepare materials for cataloging.
• Prepare invoices for timely payment by Accounts Payable via eforms.
• Prepare payments for miscellaneous expenses including travel reimbursements via eforms.
• Coordinate problem-solving with Purchasing, Accounts Payable, Mailroom, and vendors. Problems can include errors in invoicing, incorrect shipments, delivery delays, and budget discrepancies.
• Provide general reference assistance during assigned hours. This includes helping and instructing patrons in the use of the online Library catalog (BLINK), OhioLINK databases and information services, and in locating and using Library materials.
• Maintain database of financial acquisitions and purchasing records for the purpose of tracking budget expenditures.
• Maintain files of paper and digital documentation for all transactions and related vendor information.
• Maintain order records in the Library's automated system to ensure accuracy and timely handling.
• Approve transactions in the online banking system for procurement card, upload supporting documentation, and reconcile online transactions with receipt records.
• Deposit checks from used book sales and ILL fines and cash from photocopiers with the Cashier.
• Maintain inventory of library supplies.
  
  
  

RELATIONSHIPS AND CONTACTS

Internal

Daily contact with faculty, staff, and students. Work closely with the Coordinator of Information Services, Coordinator of Technical Services, Purchasing Department, Accounts Payable Department, and Mailroom.

External

Daily contact with vendor and supplier representatives in sales, customer service, and accounts receivable departments.

SPECIFICATIONS

Education

BS or BA degree required.

Experience

Two years of library experience required. Experience working with OhioLINK, Innovative Sierra, or other automated library system preferred.

Special Skills Or Conditions

Demonstrable computer skills with word processing, spreadsheets, website navigation, and e-mail software essential. Knowledge of library science, acquisitions procedures, and research tools desirable.

Physical Requirements

Ability to access items on all levels of shelves in Library stacks. Ability to lift and move boxes up to 40 lbs. Ability to load and maneuver book carts.

Personal Characteristics

Ability to deal with the College community in a friendly, helpful, and tactful manner. Ability to communicate effectively both orally and in writing with attention to detail and accuracy with financial data. Ability to work within a team for the delivery of services.

Ability and confidence to exercise good judgement in all decision-making situations.

Details:

Reports To: Director, Johnnie Mae Berry Library

Position Level: Library Acquisitions Coordinator

Compensation: $21.17/ Paygrade 18

Contract Affiliation: SEIU

Classification: Hourly

Status: Full Time

Benefits:

Cincinnati State provides employees with high quality and cost-effective benefits with a variety of options:

• Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
• Dental Insurance (employer covers 100% of the premium)
• Vision Insurance
• NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
• Flexible Spending Accounts and Health Savings Account (employer contributions)
• Short-Term Disability: Offering 60% of your salary.
• Life Insurance and AD&D Insurance (employer paid)
• Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense
• Pet Insurance
• Employee Assistance Plan for employees, spouse and dependents
• Tuition Waiver for employees, spouse and dependents
• Tuition Reimbursement
• Free parking
• 10 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days.
• Employees at Cincinnati State qualifies for Public Service Loan Forgiveness
  
  
  

Retirement:

As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan.

Cincinnati State is an E-Verify employer:

• If you're hired, you must complete a Form I-9, which verifies your identity and your legal right to work in the U.S.
• You'll need to provide original, acceptable documents—no photocopies—to complete the I-9 process.
• A list of acceptable documents can be seen here: USCIS I-9 website
  
  
  

STATEMENT OF COMMITMENT

• The institution declares that it will educate students by means of free, open, and rigorous intellectual inquiry to seek the truth.
• The institution declares that its duty is to equip students with the opportunity to develop the intellectual skills they need to reach their own, informed conclusions.
• The institution declares its commitment to not requiring, favoring, disfavoring, or prohibiting speech or lawful assembly.
• The institution declares it is committed to create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth, and tolerates the differences in opinion that naturally occur in a public higher education community.
• The institution declares that its duty is to treat all faculty, staff, and students as individuals, to hold them to equal standards, and to provide them equality of opportunity, with regard to those individuals' race, ethnicity, religion, sex, sexual orientation, gender identity, or gender expression.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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