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EXECUTIVE ASSISTANT TO VP OF ADVERTISING

• Full-time

Department: Marketing

Position: Executive Assistant to VP of Advertising

Job Description

We are hiring an Executive Administrator to support the VP of our North America Advertising business.

Responsibilities include:

• Managing all EA responsibilities for the VP, including calendar management, scheduling, travel arrangements, expenses, and other administrative tasks.
• Owning all aspects of the VPs calendar, coordinating with other admins and third-party companies to schedule and plan meetings.
• Providing day-to-day support by building weekly and monthly plans, managing meeting sequencing, travel times, and anticipating changes in a dynamic environment.
• Supporting executive presentations by providing polish, design, and attention to detail.
• Coordinating travel, expenses, and small team events for the VPs staff.
• Maintaining up-to-date distribution lists for organizational groups.

Qualifications

• 3+ years experience as an Executive Administrator supporting executives.
• Strong attention to detail and a focus on quality.
• Ability to thrive in a dynamic, fast-paced environment.
• Self-starter with perceptiveness and a proactive approach to tasks.

Candidate Details

• 5+ to 7 years of relevant experience.

Ideal Candidate

• This position is based in Brisbane, CA; remote work is not available.
• High energy, outgoing personality.
• 4-5 years of experience in marketing, advertising, or sales environments.
• Willing to add value beyond traditional EA support and take on additional projects.

All information will be kept confidential in accordance with EEO guidelines.

Direct Staffing Inc