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About Los Angeles Philharmonic Association

Founded in 1919, the Los Angeles Philharmonic Association presents and promotes the performing arts in its varied forms at the highest level of excellence to a diverse and large audience, at Walt Disney Concert Hall, the Hollywood Bowl, The Ford, and YOLA.

The Artist Venue Assistant, reporting to the VP of Programming, assists in all facets of concert/show advancing and backstage artist operations for concerts at the Hollywood Bowl, Walt Disney Concert Hall, and The Ford from approximately May 1 – October 31, and provides a broad range of support to the Presentations department.

Coverage of all Presentations concerts at multiple venues will be split between the artist venue assistants, exact assignments to be determined. This is a non-regular part-time position, within May 1 – October 31. Individual start dates to be determined upon hiring.

Position Elements:

• Advances concert hospitality elements with tour managers as assigned.
• Provide logistics assistance as required for concerts and events, including extensive hospitality and catering/dressing room needs/setup for artists per the contract riders; complex artist ground transportation schedule, hotel arrangements; and extensive “runner” responsibilities.
• Act as first point of contact for touring groups and liaise with tour manager day of performance to secure all needs – Artist Venue Assistant is typically the first person onsite, last person to leave.
• Troubleshoot artist and tour needs as they arise at rehearsals, soundchecks, and concerts.
• Attend Hollywood Bowl Orchestra services and concerts as needed and distribute parking passes and tickets to Orchestra members at rehearsals, as well as other rehearsal/concert duties as assigned.
• Provide administrative support, general and research assistance: screen calls as needed; maintain office files; draft correspondence; arrange courier services; assist with contract administration; collect info from artist reps and agents; draft production schedules; schedule meetings; organize conference rooms; etc.
• Obtain and disseminate information to general staff as required, including (but not limited to): biographical information for artists; production schedules; rehearsal schedules; and general information as requested by Association staff.
• Assist office with ticketing and parking requests from artists, agents, managers, vendors and outside parties needing special handling.
• Must be available to work on concerts as assigned from approximately May 1 – October 31.
• Hours vary per week based on concert and projects assigned to individual.
• Must be extremely detail-oriented and highly organized, with excellent follow-through.
• Previous concert and/or hospitality and/or event experience required.
• Must have excellent problem-solving skills and ability to work in high-pressure, high-stress environments.
• Customer service oriented in all industry and interoffice interactions.
• Must be able to work with/communicate with artists, agents and managers in sensitive situations.
• Exceptional, professional and clear writing and verbal communication skills.
• Strong word processing, spreadsheet and general computer skills (Microsoft Office, Word, Excel, Outlook, etc.).
• Ability to meet deadlines, organize and prioritize duties efficiently, and focus on many tasks simultaneously.
• Basic understanding of accounting and financial issues.
• Prefer a general knowledge and interest in a variety of musical artists, genres, concert production.
• Ability and desire to work long hours as required; flexible schedule including weekends and holidays.
• Must have reliable transportation and have clear driving record.
• Must be able to purchase and handle alcohol.
• B.A. (or equivalent background and experience) desired.
• Minimum one year administrative experience.