Stetson University
Project Manager - Marketing
Stetson University, Deland, Florida, us, 32723
The Stetson Marketing Project Manager position resides within the University’s Marketing and Admissions Department. Under the guidance of the Director of Creative Services, the Project Manager plays a key role in overseeing and managing creative projects from conception to delivery. The Project Manager collaborates with the Enrollment Management and Marketing Department teams, including Creative, Communications, Recruiting, and Web, in addition to other departments and stakeholders across the institution. This role ensures projects are completed on time and within budget requiring strong organizational, communication, and meticulous attention to detail skills. The Project Manager must thrive in a fast-paced environment, enjoy making student experiences better, and have marketing project management experience.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Employment duties will include, but not be limited to:
Work with the Director of Creative Services to oversee and manage between 50 and 75 marketing projects from inception to completion for print and digital materials
Communicate with cross-functional teams to ensure that projects are delivered on time, within budget, and meet the department’s objectives
Collaborate with creative, communications, web, and recruiting teams, as well as vendors and other stakeholders, to ensure smooth project execution and continual movement
Receive requests and gather information from department contacts for project kick-off
Set project milestones for cross-functional departments
Communicate between team members and stakeholders, providing regular project updates
Request quotes from vendors for printed and promotional materials, selecting vendors within department budgets
First reviewer of proofs provided by designers and photographer/videographer
Work with the Director of Creative Services to ensure deliverables meet quality standards and align with the brand guidelines
Participate in Audience/User Testing exercises with the Director of Creative Services and students to assess and evaluate the effectiveness of a marketing piece, gather and provide feedback on clarity, appeal, relevance, and overall impact
Assist with reviewing copy for accuracy, collaborating with part-time student copywriter
Monitor project timelines, identify bottlenecks, and take proactive measures to keep projects on schedule
Manage ad deadlines for publications, ensuring creative is approved and delivered on time
Monitor and schedule project milestones for creative team and other cross-functional teams
Help recruit and train student employees
Perform other related and administrative duties as assigned
Required Skills
A highly organized person who thrives in a fast-paced environment
Ability to manage multiple projects and deadlines simultaneously
Must possess strong organizational, time management, communication, and listening skills
Knowledge of creative production processes for print and digital materials
Familiarity with the importance of maintaining brand integrity
Excellent communication skills, both written and verbal, with the ability to provide constructive feedback effectively
Detail oriented skillset is critical
Proficiency in MS Office, Google Suite, TeamWork or similar project management software
Required Experience
Bachelor’s degree in marketing or business-related field (education and/or experience)
2-4+ years of experience managing marketing projects with cross-functional stakeholders and departments
Experience executing and managing multiple work streams across different departments
Exceptional attention to detail and the ability to manage multiple projects simultaneously
Experience working with external vendors and multiple internal departments
Ideal Candidate Qualifications: The ideal candidate’s qualifications for this role include:
Knowledge of higher education processes
Familiarity with marketing, design principles, and brand standards
Work Environment: The Marketing division is in an open-aired work environment with about 20-30 employees working at the same time. Noise level can be high at times, during meetings, and calls. Office space is inside. This is an on-site position on the DeLand campus.
Salary grade: 6
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Employment duties will include, but not be limited to:
Work with the Director of Creative Services to oversee and manage between 50 and 75 marketing projects from inception to completion for print and digital materials
Communicate with cross-functional teams to ensure that projects are delivered on time, within budget, and meet the department’s objectives
Collaborate with creative, communications, web, and recruiting teams, as well as vendors and other stakeholders, to ensure smooth project execution and continual movement
Receive requests and gather information from department contacts for project kick-off
Set project milestones for cross-functional departments
Communicate between team members and stakeholders, providing regular project updates
Request quotes from vendors for printed and promotional materials, selecting vendors within department budgets
First reviewer of proofs provided by designers and photographer/videographer
Work with the Director of Creative Services to ensure deliverables meet quality standards and align with the brand guidelines
Participate in Audience/User Testing exercises with the Director of Creative Services and students to assess and evaluate the effectiveness of a marketing piece, gather and provide feedback on clarity, appeal, relevance, and overall impact
Assist with reviewing copy for accuracy, collaborating with part-time student copywriter
Monitor project timelines, identify bottlenecks, and take proactive measures to keep projects on schedule
Manage ad deadlines for publications, ensuring creative is approved and delivered on time
Monitor and schedule project milestones for creative team and other cross-functional teams
Help recruit and train student employees
Perform other related and administrative duties as assigned
Required Skills
A highly organized person who thrives in a fast-paced environment
Ability to manage multiple projects and deadlines simultaneously
Must possess strong organizational, time management, communication, and listening skills
Knowledge of creative production processes for print and digital materials
Familiarity with the importance of maintaining brand integrity
Excellent communication skills, both written and verbal, with the ability to provide constructive feedback effectively
Detail oriented skillset is critical
Proficiency in MS Office, Google Suite, TeamWork or similar project management software
Required Experience
Bachelor’s degree in marketing or business-related field (education and/or experience)
2-4+ years of experience managing marketing projects with cross-functional stakeholders and departments
Experience executing and managing multiple work streams across different departments
Exceptional attention to detail and the ability to manage multiple projects simultaneously
Experience working with external vendors and multiple internal departments
Ideal Candidate Qualifications: The ideal candidate’s qualifications for this role include:
Knowledge of higher education processes
Familiarity with marketing, design principles, and brand standards
Work Environment: The Marketing division is in an open-aired work environment with about 20-30 employees working at the same time. Noise level can be high at times, during meetings, and calls. Office space is inside. This is an on-site position on the DeLand campus.
Salary grade: 6