Holland & Knight
Senior Marketing Events and Meetings Coordinator (Hybrid)
Holland & Knight, Pasco, Washington, us, 99302
We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
Description:
Holland & Knight's Marketing Department seeks a Senior Marketing Events and Meetings Coordinator to serve as part of the Marketing Events Team, assisting in the planning, coordination, and implementation of the firm's internal and external meetings and events.
Key Responsibilities Include:
Strategically collaborate with internal stakeholders and outside vendors to plan, implement, and execute all aspects of on- and off-site events, meetings, receptions, and seminars.Proactively and independently manage all details and logistics associated with events and meetings including: offering strategic input to lawyers and marketing personnel regarding event goals and objectives; researching and locating venues to further event goals; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual;; securing on-site room holds; developing invite; reviewing RSVP lists; coordinating speaker, guest, and VIP needs; etc.Assist with the full-scale development and production of the firm's annual meetingIdentify and develop relationships with hotels, off-site venues, vendors, suppliers, and caterersManage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last minute requestsHandle on-site event management; coordinate and supervise support staff required for eventsPost and update internal and external event web pagesProvide strategic and creative input, with an eye toward business and client development goals, when planning events with practice and area marketers and lawyersProvide strategic follow up and debriefing, including analyzing data from internal reports (attendance, click through rates, etc.) to offer suggestions on how lawyers can follow up best with event attendeesReview and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expendituresModerate to heavy travel required (up to 50%)Other projects as assignedQualifications:
Strong communication, organizational, and problem solving skillsExceptional attention to detail with ability to prioritize many projectsAble to work independently and as part of a team; strong sense of ownership and accountabilityExcellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environmentProficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience with InterAction, Cvent, and Crowd Compass preferredFlexibility to work early mornings, late evenings, and weekends when necessaryAbility to work both autonomously when executing local events and as part of a team on general strategyMinimum of 4-6 years events and meeting experience; law firm or other professional services experience preferred.Minimum Education:
Bachelor's degree required. Advanced degree is a plus.
Benefits:
Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.
Benefits may vary by position and office.
Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.
Description:
Holland & Knight's Marketing Department seeks a Senior Marketing Events and Meetings Coordinator to serve as part of the Marketing Events Team, assisting in the planning, coordination, and implementation of the firm's internal and external meetings and events.
Key Responsibilities Include:
Strategically collaborate with internal stakeholders and outside vendors to plan, implement, and execute all aspects of on- and off-site events, meetings, receptions, and seminars.Proactively and independently manage all details and logistics associated with events and meetings including: offering strategic input to lawyers and marketing personnel regarding event goals and objectives; researching and locating venues to further event goals; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual;; securing on-site room holds; developing invite; reviewing RSVP lists; coordinating speaker, guest, and VIP needs; etc.Assist with the full-scale development and production of the firm's annual meetingIdentify and develop relationships with hotels, off-site venues, vendors, suppliers, and caterersManage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last minute requestsHandle on-site event management; coordinate and supervise support staff required for eventsPost and update internal and external event web pagesProvide strategic and creative input, with an eye toward business and client development goals, when planning events with practice and area marketers and lawyersProvide strategic follow up and debriefing, including analyzing data from internal reports (attendance, click through rates, etc.) to offer suggestions on how lawyers can follow up best with event attendeesReview and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expendituresModerate to heavy travel required (up to 50%)Other projects as assignedQualifications:
Strong communication, organizational, and problem solving skillsExceptional attention to detail with ability to prioritize many projectsAble to work independently and as part of a team; strong sense of ownership and accountabilityExcellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environmentProficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience with InterAction, Cvent, and Crowd Compass preferredFlexibility to work early mornings, late evenings, and weekends when necessaryAbility to work both autonomously when executing local events and as part of a team on general strategyMinimum of 4-6 years events and meeting experience; law firm or other professional services experience preferred.Minimum Education:
Bachelor's degree required. Advanced degree is a plus.
Benefits:
Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.
Benefits may vary by position and office.
Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.