Kimley-Horn
Administrative Assistant, Marketing
Kimley-Horn, West Palm Beach, Florida, United States, 33412
Overview
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in West Palm Beach, FL.
Responsibilities
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
Maintain general marketing inbox
Prepare expense reports and book travel
Responsible for day-to-day production of proposals, leave behinds, reports, etc.
Support conference and event planning efforts
Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
Update and maintain project, employee, and client data in Vision (marketing database)
Print and bind large, technical documents
Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
Coordinate conference rooms/meetings/staff calendars
Coordinate and arrange FedEx and courier delivery services
Track and report recently won projects
Additional duties as assigned
Qualifications
Basic Qualifications:
Minimum of 2 years’ experience in a professional office environment
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Detail-oriented
Strong organizational skills and multi-tasking abilities
Ability to work under tight deadlines and handle multiple assignments concurrently
Positive attitude/support mentality
Team player
Desired Qualifications:
A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/13439/administrative-assistant%2c-marketing/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date
2 weeks ago
(6/17/2024 11:50 AM)
ID
2024-13439
Education
None
Discipline/Focus
Marketing
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in West Palm Beach, FL.
Responsibilities
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
Maintain general marketing inbox
Prepare expense reports and book travel
Responsible for day-to-day production of proposals, leave behinds, reports, etc.
Support conference and event planning efforts
Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
Update and maintain project, employee, and client data in Vision (marketing database)
Print and bind large, technical documents
Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
Coordinate conference rooms/meetings/staff calendars
Coordinate and arrange FedEx and courier delivery services
Track and report recently won projects
Additional duties as assigned
Qualifications
Basic Qualifications:
Minimum of 2 years’ experience in a professional office environment
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Detail-oriented
Strong organizational skills and multi-tasking abilities
Ability to work under tight deadlines and handle multiple assignments concurrently
Positive attitude/support mentality
Team player
Desired Qualifications:
A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/13439/administrative-assistant%2c-marketing/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date
2 weeks ago
(6/17/2024 11:50 AM)
ID
2024-13439
Education
None
Discipline/Focus
Marketing